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Sourcing and Contract Administrator

MINNESOTA DEPARTMENT OF ADMINISTRATION   Saint Paul, MN   Full-time     Administration / Clerical
Posted on August 30, 2022
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Job Class: Buyer 1, 2, 3, or AMS

  • Who May Apply: Open to all qualified job seekers. We plan to fill up to two vacancies with this posting. These vacancies are being announced at four different classification levels: Buyer 1, Buyer 2, State Program Administrator, Senior (Buyer 3), and Acquisition Management Specialist (AMS). The final job classification will be determined based on the selected finalist's qualifications.
  • Date Posted: 08/26/2022
  • Closing Date: 09/15/2022
  • Hiring Agency/Seniority Unit: Administration Dept/Administration-MAPE
  • Division/Unit: OSP Acquisitions
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday-Friday
  • Travel Required: No
  • Salary Rangy/Buyer 1: $21.43-$31.00/hourly; $44,746-$64,728/annually
    Salary Range/Buyer 2: $23.62 - $34.45/hourly; $49,319-$71,932/annually
    Salary Range/State Program Admin Senior (Buyer 3): $25.25-$37.02/hourly; $52,722-$77,298/annually
    Salary Range/Acquisition Management Specialist (AMS): $29.92-$44.38/hourly; $62,473-$92,665/annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214- MN Assoc of Professional Empl/MAPE
  • Connect 700 Program Eligible: Yes

 

Job Summary

The Office of State Procurement seeks to fill two Sourcing and Contract Administrator positions to provide leadership and service to government entities with respect to the acquisition of approximately 2 billion in goods and general services in a social and environmentally responsible fashion. Job duties include:

  • With the direction of the supervisor, plan, develop, implement, and administrate phases of the acquisition process.
  • This includes determining acquisition needs, conducting research, developing specifications, determining the most appropriate acquisition method, establishing and advertising acquisition documents, evaluating responses, participating in negotiations, and administering the acquisition throughout the term of the contract.
  • Provide quality customer service to government entities and other clients to ensure that needs are met and problems are resolved in a timely and professional manner.
  • Participate in activities that indirectly enhance the acquisition process by supporting agency management, team members, political subdivisions and others through the provision of value-added procurement services.
  • Participate in miscellaneous activities, such as task forces and special project teams to enhance the internal operation of the Office of State Procurement and the Department.

 

Qualifications

Minimum Qualifications

 

Buyer 1

  • One year of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts or writing and editing of technical documents such as product documentation, training manuals, or research papers. A sample of your purchasing work may be requested.  A bachelor’s degree or higher in communications, journalism, the humanities, or a related major demonstrating an emphasis in writing, editing, research skills, and high attention to detail may substitute for this year of experience.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).

 

Buyer 2

  • Two years of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts. A sample of your purchasing work may be requested.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).

 

Buyer 3

  • Three years of professional experience in procurement or a legal setting which includes a significant amount of time working with contracts. A JD degree from an accredited school may substitute for two years of professional experience identified above.
  • Experience researching and developing specifications.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).
  • Ability to effectively multitask.
  • Effective human relations skills.

 

AMS

  • Four years of professional experience in procurement or a legal setting which includes a significant amount of time working with contracts. A JD degree from an accredited school may substitute for two years of professional experience identified above.
  • Skills sufficient to identify and appropriately resolve legal procurement issues.
  • Ability to read and interpret state statutes and policies.
  • Superior communication, both written and oral, with the ability to speak clearly and persuasively.
  • Ability to work independently and as a team.
  • Strong negotiation and analytical skills.
  • Skilled in the use of common PC tools, i.e., word processing, databases, and spreadsheets.
  • Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A writing sample may be required immediately upon an interview.
  • Experience sufficient to appropriately and promptly interpret, apply, and communicate an organization’s procurement laws, rules, policies, techniques and procedures.
  • Effective human relations skills.

 

Preferred Qualifications

 

Buyer 1

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • State purchasing experience.
  • Experience with market research and evaluation of goods and services.
  • Experience with equipment, information technology, construction or general services sourcing.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

 

Buyer 2

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • Public sector purchasing experience.
  • Experience with market research and evaluation of goods and services.
  • Experience with equipment, information technology, construction or general services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

 

Buyer 3

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • Public sector purchasing experience.
  • Experience in negotiations.
  • Knowledge of State procurement laws and policies.
  • Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A sample of your purchasing work may be requested.
  • Experience with equipment, information technology, construction or general services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

 

AMS

  • Bachelor’s or advanced degree with an analytical, legal, business, or communications focus.
  • Public sector purchasing experience.
  • Experience in negotiations.
  • Knowledge of State procurement laws and policies.
  • Experience with equipment, construction, or general goods and services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
  • Ability to utilize critical thinking skills and analyze complex information and issues.

 

Additional Requirements

Successful applicants must pass a criminal background check through American Databank and employment reference checks.

 

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

 

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

 

How to Apply

Applicants must apply to the MN Careers website http://www.mn.gov/careers Job ID 58622. Applications not submitted through the Careers site will not be accepted.

 

If you have questions about applying for jobs, contact the job information line at 651-259-3637.

 

Contact

If you have questions about the selection process, contact Ifrah Dualeh at ifrah.dualeh@state.mn.us or 651/201-2399

 

AN EQUAL OPPORTUNITY EMPLOYER

 

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

 

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.