Executive Assistant

Reports To:

President, Commonwealth Fund for KET

Responsibilities

• Provide executive support for all matters relating to the office of the president. Includes drafting correspondence, proposals and other marketing materials; processing mail, bills and purchase orders; scheduling meetings and travel; arranging building and equipment repair and maintenance.
• Serve on the front-line of donor relations, handling queries, communications and follow-up, and ensuring all database records are updated accordingly.
• Plan and track division expenses, particularly the Administration budget. Facilitate monthly financial reporting.
• Support the Commonwealth Fund for KET board of directors, including notifications, arranging meeting logistics, preparing board materials and minutes, and offering general assistance for directors.
• Facilitate logistics for major events, from concept to clean-up. Includes volunteer recruitment and management, vendor negotiations, décor, hospitality, in-kind donations, set-up, budgeting, and other details for statewide events and on-air fundraising drives.
• Provide technical support for database management, desktop publishing, presentations and other computer needs.
• Assist Commonwealth Fund for KET staff and activities as needed.
• Perform other duties as assigned.

Knowledge, Skills, Abilities Required:

• Bachelor’s degree in related field and a minimum of three years of senior executive support experience or an equivalent combination of education, training, and experience required.
• Must have excellent writing, verbal and interpersonal skills, and demonstrate professionalism.
• Must be highly organized and able to perform and prioritize multiple tasks with excellent attention to detail.
• Proficiency in MS Outlook, Word, and Excel required. Proficiency in PowerPoint desired.