533154 - Sport and Administrative Operation Specialist

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

533154 - Sport and Administrative Operation Specialist

Job Summary:

Provides assistance to the Deputy Athletics Directors, Athletics Director, and Executive Administration with activities associated with the athletic program and sport operations.

• Serves as the primary point of contact on any matter directed to the Senior Associate Athletic Director's office by department staff, student-athletes, University and community constituencies.
• Manages the day-to-day executive office operations, schedules meetings, w orkflow and prioritizes incoming issues, correspondence and determines appropriate course of action, referral, and/or response.
• Schedules, oversees, and facilitate department meetings as assigned or on behalf of the Executive Administrative office
• Serves as facilitator in scheduling, coordinating and executing projects, meetings, and events and in the communication of information from the Senior Associate Athletic Director's office and Executive Administration Office.
• Drafts and distributes correspondence to coaches, staff and student- athletes regarding items needing their attention or attendance.
• Represents Executive Administration and serves as a liaison for sports with various University units (housing, compliance, business operations, and SAAC). On issues related to each respective area.
• Assists with coordination of travel for recruiting visits and works with the Compliance office to ensure all related paperwork is secured.
• Assists in reconciling travel, tracking, and monitoring the sports operations budgets.
• Assists the Head Coach, and assistant coaches with the team travel (including travel authorization requests, buses/vans, hotels, and food).
• Follows FIU procedures with ordering of supplies and monitors the budget for any funds that flow through the athletic program sport-specific budget.
• Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies pertaining to the position of Sport and Administrative Operation Specialist. Reports any known NCAA Violations or concerns to the director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.
• Performs other related duties as assigned or as directed. The
• omission of specific duties does not preclude the supervisor from
• assigning duties that are logically related to the position.

Minimum Qualifications:

High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Desired Qualifications:

Experience with Microsoft Office Suite.

Job Category:
Administrative

Advertised Salary:
$39,000 - $44,000

Work Schedule:

• Begin time: 8:30 AM
• End time: 5:00 PM

Pre-Employment Requirements:
Expanded Background Check

Other Information:

• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 533154

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.