Office Administrator - Bookkeeper

Office Manager Job Responsibilities:

1. Accounting

• Maintain Quickbooks accounting software for all GLG accounts.
• Accounts Payable and vendor relations.
• Weekly report of Client Revenue to Managing Member
• Monthly report on year-to-date profit and loss to Managing Member

2. Billing

• Maintenance of billing software, including opening of new client matters and production of periodic management reports, including a weekly report on Accounts Receivable, monthly timekeeper reports and prompt monthly client billing.
• Assist in collection of accounts receivable.
• Train support staff on accessing client billing related matters including opening new client matters and accessing client level information including balances owed, work in process, obtaining copies of prior invoices, etc.

3. Personnel & Human Resources

• Assist in hiring of new employees and attorneys
• Supervise and process payroll for employees
• Maintain records of and process payments to Of Counsel attorneys
• Assist in administration of 401(k) plan
• Coordinate employee benefits
• Supervisory responsibilities over employees

4. Office Administration

• Maintain relationships with landlord, including oversight of staff and guest parking
• Supervise purchasing
• Client relations (gifts, cards, etc)
• Party/Reception Planning

5. Information Technology

• Advanced knowledge of Microsoft Office, Adobe Acrobat, and Sharepoint software
• Perform IT Systems Administrator functions
• Set up and maintenance of PC Hardware and peripherals

Hours - Negotiable

Salary - Commensurate with Experience

Benefits - Negotiable