Office Assistant

SUMMARY: Provide administrative support to the office. These duties are not inclusive and may change based on Company needs at any given period of time.

DUTIES & RESPONSIBILITIES:

• Provides administrative support to the office.
• Assist Operation Manager in writing contracts, purchase orders, and contract management
• Accepts task assignments from management
• File, fax and photocopy as assigned.
• Provides back-up support for the Receptionist answering incoming telephone lines, directing calls to appropriate person or department when needed. Take messages when necessary and sees to the appropriate distribution of all messages.
• Performs all other duties as assigned.

SUPERVISORY EXPERIENCE: Non

EDUCATION REQUIREMENTS: High School Diploma or equivalent

EXPERIENCE: One to three years secretarial / administrative experience.

OTHER QUALITIES: Proficient knowledge in Microsoft Word and Excel. Ability to operate the following types of equipment: personal computer, telephone, fax machine, and copier. Highly motivated, flexible individual with a positive attitude possessing strong and effective communication and phone skills.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

The noise level in the work environment is usually equivalent to a busy shopping mall. It is occasionally a general office environment or out doors.