Administrative/Accounts Payable Clerk

Dean Builds is a commercial and industrial construction company. Our services include Construction Management, General Contracting and Design-Build. We have established relationships with local and nationally recognized companies, schools and churches, and are licensed to work in Kentucky, Ohio, Indiana, Tennessee, Alabama, Georgia, West Virginia, and Florida. Dean Builds is committed to job site safety as demonstrated by our Build Safe, Live Well program.

We are currently seeking to add an Administrative/Accounts Payable Clerk. This position will provide support to the Controller and Executive Leaders. Candidate must be able to perform skilled duties with high attention to detail and time-sensitive information.

Skills/Responsibilities:

• Cost Code, Scan, Enter and Route invoices of contracts and POs for approval in accounting system while verifying all required items are received including signed contract, insurance, and waivers.
• Coordinate and assist in local licensing as needed for new projects
• Verify the accuracy of vendors' invoices and confirm correct general ledger account codes are used for entry
• Review all invoices for appropriate documentation and approval prior to payments
• Acquire any necessary documentation to set up new vendors including COIs and W-9s
• Support the Accounting Manager with weekly check-runs
• Process cash receipts and payment documents
• Develop/Maintain relationships with vendors
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management and other applications.
• Making and completing outgoing calls to vendors
• Establish a positive, respectful, and trusting relationship with executives and their direct reports/departments
• Perform work that is varied and generally administrative and/or project-oriented
• Adapts to changes in the work; manages competing demands and can deal with frequent change, delays or unexpected events
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
• Ability to collaborate and assist others
• Strong organization and time management skills
• Excellent communication skills, both written and verbal
• Strong computer skills (database, word processing, spreadsheet, acrobat, internet, mobile devices). Computer Ease a plus
• Performs other related duties as assigned

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hand, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 25 pounds. Normal office environment where noise level is moderate and temperature/humidity is controlled.

This is a full-time position with no supervisory responsibilities.

Please apply at https://deanbuilds.bamboohr.com/careers

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounts Payable: 1 year
• Administrative: 1 year

License/Certification:

• Driver's License (Preferred)

Work Location:

• In Person