Accounts Receivable Coordinator

Alpha Industrial Waste Services is in search of a highly motivated and detail-oriented Accounts Receivable Coordinator to join our team at our Stow, Ohio location.

Established in 2022, Alpha Industrial Waste Services is a leading provider of waste management services throughout the eastern United States. Our service offerings comprise non-hazardous and specialized waste management services including water treatment, solidification, waste to energy, and waste transportation services. With a strong focus on environmental stewardship, we prioritize material and waste reuse and recycling and landfill avoidance.

As a new name to the industry, at Alpha Industrial Waste Services we pride ourselves on our personalized approach – valuing and nurturing relationships within our team, clients, and communities to change the industry standard. Our workplace culture thrives on collaboration and support, where every individual's expertise and experiences are celebrated and valued and where contributions are recognized and rewarded.

The Accounts Receivable Coordinator will play a crucial role in ensuring that the company receives payment for goods and services offered to clients, as well as facilitate accounts receivable processes. The Accounts Receivable Coordinator position requires strong attention to detail due to the complexity of the transportation/utilities industry. An ideal candidate must understand and analyze shipping paperwork, review for discrepancies, and be comfortable regularly engaging with the sales team and customers for billing inquiries. We're looking for someone with a knack for problem-solving and someone who is ready to tackle any challenge that comes their way.

This is a full-time position with a competitive salary and benefits package. The Accounts Receivable Coordinator will report to the AP/AR Manager and work closely with other members of the financial team.

At Alpha Industrial Waste Services we support our employees by providing:

• Opportunities for career development and advancement
• Coaching and Mentoring
• Educational reimbursement
• Employee Appreciation Days
• A safety-focused work environment

At Alpha Industrial Waste Services we offer competitive benefits including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Personal Days
• Holiday Pay
• Eligibility for bonus incentives, after 1 year

Essential Responsibilities:

• Process,  prepare invoices for clients ensuring accuracy and adherence to company practices.
• Communicate with clients regarding payment status, overdue balances, and any discrepancies.
• Assist in processing incoming payments and deposits in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts receivable data.
• Collaborate with other departments, customers, suppliers, vendors, and subcontractors to obtain necessary information for invoice preparation and to provide general support.
• Assist in reconciling revenue accounts each month.
• Generate accounts receivable reports as requested.
• Assist with month-end closing and financial reporting.
• Reconcile the accounts receivable ledger to ensure all invoices and received payments are properly accounted for.
• Maintain and update internal databases.
• Maintain accurate and up-to-date accounts receivable records.
• Cross-train in all AP & AR processes to support the accounting department as necessary.
• Receive and process various shipping documents utilizing the company schedule.
• Retrieve any missing documentation from vendors as necessary.
• Perform other related duties as assigned.

Supervisory Responsibilities: None.

Essential Skills/Abilities:

• Excellent attention to detail and accuracy in data entry.
• Strong knowledge of accounting principles and practices.
• Ability to operate related office equipment, such as computers, and copier.
• Ability to work independently and in a fast-paced environment.
• Customer service orientation and negotiating skills.
• Excellent organizational, time-management, and project management skills.
• Ability to anticipate work needs and interact professionally with customers.
• Experience with waste or shipping industry is a plus.

Education and Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.
• 3-5 years of related experience required, preferably in an Accounts Receivable Coordinator role or general accounting.
• Proficient in Microsoft Office Suite or related software, especially Excel, and other accounting software programs.
• Prior experience with waste or shipping industry preferred.

Essential Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 35 pounds at times.
• Bending, kneeling, and stooping may be required on occasion.

Work Location: Onsite at our Stow, Ohio location.

Travel Required: No travel required.

Alpha Industrial Acquisitions Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.