Program Manager- Clean Energy

Who We Are:

Founded more than a century ago, ICMA is the premier professional association for local government leaders, managers, staff, and stakeholders, serving more than 13,000 members globally. As a membership association, we provide research and knowledge resources, professional development and training, peer to peer engagement, and technical assistance. We are also a major implementing partner for many grant and contract funded programs on emerging and prevailing topics and challenges to create stronger communities.

At ICMA, we take the concept of local government leadership, management, and innovation further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.

We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.

A Great Opportunity:

Do you have prior experience supporting renewable energy programs? Does making an impact on our environment by creating sustainable communities excite you? If the answer is yes, we have an excellent opportunity waiting for you!

We are currently seeking a Program Manager with clean energy and local government experience to join our Global Program Management Team. The position will join an established set of programs focused on solar, wind, EVs and other clean energy and sustainability topics. The Program Manager also plays a role in program administration and business development and represents ICMA on projects at conferences/events.

We kindly request applicants submit all materials in English.

What You'll Do:

General Management/Technical Responsibilities

1. Manage administrative and technical tasks on domestic and/or international projects, including financial management and reporting, project operations (IT, Human Resource management), contract compliance, and deliverables management
2. May provide supervision to Assistant Program Manager (APM) and/or intern. In coordination with Senior Program Manager, may provide training and guidance to APM and/or intern as well as other project staff
3. Work closely with the program team to review project materials, such as training manuals and curricula, technical reports and other client deliverables, case studies, and articles to ensure quality and timely submissions
4. Manage relationships with ICMA members and technical experts participating on programs
5. Act as direct administrative supervisor for consultants related to time-keeping, travel and expense processing and related administrative requirements

Financial Management and Contract Compliance

1. Responsible for the development and monitoring of financial management systems; performing needs/data analysis and identifying problems and working with Senior Program Manager and/or Program Director to resolve them
2. Perform budget maintenance, analysis and projections for internal and external reporting
3. Track obligated funding, and reviews expenditures and invoices monthly
4. Develop budget realignments and manage approval process
5. Perform administrative functions related to grant modifications, reporting and documentation and vendor contracts
6. Ensure that the correct policies and procedures are in place and tailored to the project needs, and communicated to project consultants and staff
7. Assist with preparation/review of monthly, quarterly, semi-annual and annual reports for the Global Program Management Team and the client

Communications/Representation

1. May manage project communications, including the development of blog posts, newsletters, and other content
2. Depending on project set-up, can be primary point of contact with project partners, subcontractors/grantees and consultants
3. Can be requested by Senior Program Manager or Director to represent program internally and with project partners or represent ICMA at domestic or international workshops and conferences

Business and Proposal Development

1. Support business and proposal development, including contributing to technical elements, recruitment, past performance and budget development/pricing analysis

What You Need To Be Successful In This Role:

• Bachelor's Degree in Public Administration, Planning, Business, Energy/Environmental Policy, Economics, or related discipline
• Four (4)+ years of related experience managing projects funded by governments, federal agencies, foundations, private sector, and/or multilateral organizations

Preferred Qualifications:

• Master's Degree in related discipline can substitute for one year of experience
• Prior training in and knowledge of Uniform Guidance, FAR and AIDAR rules and regulations
• PMP and/or applicable professional certification
• Fluency in a second language is a plus
• Field and/or local government experience is a plus

Knowledge, Skills and Abilities (KSAs)

• Knowledge of clean energy policy and programming for local governments, such as energy planning, procurement, project development and financing.
• Knowledge of administration and finance of Federal grants and contracts
• Demonstrated project management skills to include procurement, compliance, and budgeting.
• Experience dealing with procurement, compliance, and budgeting
• Demonstrated ability to propose possible resolutions to complex administrative or operational problems
• Ability to work independently on multiple projects and take decisive action
• Knowledge and interest in local government management, municipal governance, and/or other related sectors
• Excellent interpersonal skills
• Strong oral and written communication skills, with the ability to synthesize technical knowledge into manageable information for general public consumption.
• Knowledge of and proficiency with Microsoft Office Suite, intranet, and virtual communication platforms

Physical Requirements/Work Environment

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is typically performed in a virtual home office environment.
• Work may require domestic travel up to 10% of time.
• Work may involve occasional exposure to unpleasant environmental conditions and/or hazards.
• Work may occasionally be required to be performed outside with exposure to temperature and climate extremes.

What We Can Offer You:

• Remote work environment
• A collegial working environment where teamwork and individual contributions are valued
• A competitive salary
• A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits
• Paid time off to include vacation, sick leave, holidays, and floating days
• Generous retirement plan
• Opportunities for ongoing professional development

This position is based out of ICMA's headquarters, located in Washington, D.C. At this time, all ICMA staff are working remotely. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm EST. Our office will remain operational and accessible for staff to use on a voluntary basis.

A high-speed Internet connection is required. Personnel will provide the Internet service at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions.

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

EEO Statement:

At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists, and National Guard) as well as military spouses to apply for ICMA job opportunities.