Construction Project Coordinator

Project Coordinator

POSITION SUMMARY
The Project Coordinator ensures that all projects meet high quality standards and provides administrative and logistical support including meeting arrangement, progress tracking and documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:

• Helps coordinate project management activities and resources.
• Participates in project design meetings and propose improvements when necessary.
• Download plans, specs and job into Procore software.
• Creates purchase orders for projects as needed.
• Prepare prime contract and deadlines for job set-ups (Procore, project list, job book, drawings, etc.).
• Prepare standard subcontract, reports, forms, and rules for job set-ups.
• Evaluate potential problems (e.g. lead times, etc.) and technical issues and help develop solutions.
• Plan and prepare project schedules and new project information.
• Manage project-related paperwork to ensure all necessary materials are current, properly filed and stored.
• Directs project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails as needed.
• Helps communicate with clients and vendors to identify and define project requirements, scope, and objectives.
• Assist in processing change orders, RFI’s, PCO’s and procure permits.
• Prepares, sends out and coordinates subcontractors and PO’s.
• Get all signed subcontractors and PO’s back.
• Track submittals, close out docs and daily reports.
• Process pre-liens when awarded a contract.
• Secure buyouts – change orders, purchases, etc. as needed.
• Per DOA regulations, acquire badging, upload all required documents to Procore, and create & submit works plans.
• Other duties may be assigned at the discretion of Management that are related to the fundamental aspects of the position.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
The Project Coordinator must possess the following qualifications:

• 1-3 years of experience in Project Coordinator role in the construction field.
• Contract Writing Experience
• Knowledge of accounting is helpful.
• Work experience in handling projects.
• Excellent telephone etiquette & professionalism.
• Must be highly motivated and can function independently.
• Documentation management and ability to use project management tools.
• Excellent verbal and written communication skills with aptitude in problem-solving.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to be personable, friendly and handle customer related problems in a proactive and positive and safe manner.
• Ability to comply with all federal and state agency requirements.
• Must adhere to all company and departmental policies and procedures as well as all the practices.
• Must be able to take constructive criticism and be willing to always improve.
• Must demonstrate sound judgment and maturity in his or her decision-making ability, even when dealing with difficult situations.
• The ability to meet attendance schedule with dependability and consistency.
• Proficient with Microsoft Office Suite or related software.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand frequently; walk frequently; sit; use hands and fingers to point, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, talk or hear. Prolonged periods of sitting at a desk and working on a computer. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: Office Standard 

NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Scheduled hours may change based on business need. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. WE
MAINTAIN “AT WILL” EMPLOYMENT.

Job Type: Full-time

Pay: $39,000.00 - $47,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Las Vegas, NV: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Construction: 1-3 year (Preferred)

Work Location: In person