Legal Assistant - Business and Civil Litigation

At the direction of the Lead Paralegal for the specific department, with a focus on commercial and construction-related litigation, perform billable and administrative tasks specific to the type of client matter. The position is a full-time position with business hours Mon-Fri. 8:30 a.m. to 5:00 p.m. Additional hours may be required to work depending on client caseload and deadlines.

• A minimum of one year of Legal Assistant experience is required.
• Commercial/Construction litigation legal experience a plus.
• College degree preferred.
• Able to schedule matters and file legal documents with the Court system.
• Excellent attention to detail to ensure high-quality work product and ability to execute tasks through to completion.
• Strong problem-solving skills with the ability to use common sense.
• Excellent interpersonal skills and ability to communicate by phone and email, and provide information and “customer service” with ordinary courtesy and tact.
• Ability to multi-task and prioritize competing demands under pressure.
• Ability to work in a fast-paced environment with unpredictable deadlines.
• Ability to learn quickly and adapt to changing computer applications.
• Demonstrated ability to be a team player.
• Strong technical skills and proficiency with Microsoft Office.
• Excellent organizational skills.
• Excellent written and oral communication skills.
• Knowledge of law office policies and procedures and ability to work under minimal supervision.
• Proficiency with office equipment.
• Ability to work more than 35 hours per week to perform the essential duties of the position when needed; may require irregular hours.

· Complete administrative phone and email screening and messaging; where appropriate greet visitors.

· Maintain positive contact with clients, attorneys, and staff and observe confidentiality of attorney-client matters.

· Establish and maintain calendar and deadline reminder systems and meeting schedules; utilize master calendar system, where applicable, and assist attorney in organizing and managing multiple daily tasks.

· Process incoming mail, including reviewing, sorting, scanning, dating, and otherwise organizing and routing it to appropriate parties; Manage outgoing mail ensuring it will be received on time, routing to specified or expedited delivery service as required and confirming delivery.

· Heavy phone and email communication with clients and related parties

· Organize document management program, and assist attorneys in preparing weekly reports for clients.

· Projects a high degree of professionalism and interpersonal skills.

· Performs additional responsibilities as assigned; works collaboratively with other staff, paralegals, and attorneys.