Business Affairs Manager

Business Affairs Manager

Who We Are

Madwell is a Brooklyn-based creative collective built to disrupt the traditional agency model. Why? Because we believe successful marketing can be anything. And we love that. We were founded in 2010 in Bushwick, Brooklyn and still call that colorful, creative neighborhood home. (We also call Denver home—that’s where you’ll find our sister office.) We believe that wild creativity can live happily alongside a laser-focus on results, and we consistently work with a wide range of clients including cosmetics, telcom, spirits, and oh so much more.  Every day is different and we kindly ask that you bring your whole brain to work.  

Who You Are

You’re constantly exploring ways to solve challenges and enhance projects. You demonstrate exceptional communication skills and out of the box thinking. You get your kicks advocating for good ideas while keeping things in check. Whether negotiating contracts, navigating legal complexities, or fostering collaborations across teams, you are dedicated to maximizing the potential of every endeavor, ensuring that innovation and pragmatism go hand in hand.

Responsibilities include, but are not limited to:

• Collaborating with production, finance, creatives, and business leads to ensure that the legal and business aspects of a creative project are addressed Provide production accurate talent estimates for session fees, usage and holding fees to support production planning and budgeting. 
• Monitoring and owning usage trackers across mediums.
• Developing and maintaining contract templates tailored to different client and talent needs. 
• Supporting influencer, celebrity talent, music and IP sourcing processes.
• Handling SAG contracts and waivers, ensuring compliance with union standards.
• Coordinating Network Trafficking and any script and storyboard approvals.
• Overseeing Music licensing processes, ensuring appropriate rights and clearances.
• Implementing insurance best practices to mitigate risks associated with creative projects.
• Managing purchase orders (POs) and payments related to talent and production expenses.
• Conducting influencer negotiations to secure partnerships beneficial to projects.
• Demonstrating a comprehensive understanding of media industry dynamics.
• Identifying and escalating IP, talent, and copyright issues requiring legal intervention.
• Overseeing SAG and talent payroll, maintaining accurate documentation of usage.
• Working closely with legal partners to ensure legal compliance and risk mitigation.

Our Must-Haves

• Familiarity with AICP and triple bid guidelines is a plus
• Able to manage multiple projects simultaneously, prioritizing tasks effectively
• At least 7 years in business affairs administration
• Located in the NYC area and able to commute to our Brooklyn office 3 times a week

Madwell Values

• Has an independent spirit and takes initiative to experiment
• Demonstrates an open mindset
• Engages with empathy and embodies a work ethic that makes us stronger when we work together
• Covers for others when necessary and lifts where others cannot
• Recognizes that sameness is not a strength and supports and welcomes a diverse perspective

Madwell Benefits

• Unlimited PTO
• All Federal Holidays (including Juneteenth and Indigenous People Day)
• Paid Leave for Week Between Christmas and New Year
• Flexible Work From Elsewhere policy
• 12 Weeks Fully Paid Maternity & Paternity Leave
• Dog-Friendly Offices
• 1 month Sabbatical for every 5 years at Madwell
• Fully-stocked kitchens
• Flexible work schedule
• Cold brew + beer on tap
• Weekly brunch
• Uber credit for After-Dark travel home from the office
• Employee Resource Groups for those in underrepresented groups
• 100% employer paid Health Insurance Plan, Dental and Vision Insurance
• FSA
• Commuter Benefits
• 401k Matching

Our Diversity Commitment

We celebrate diversity in our employees and we’re committed to building a safe and inclusive workplace environment where we all can thrive. We’re proud to be an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Madwell we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Salary range: $120,000 - $145,000

* This is a hybrid role based out of our NYC office. You must be located within commuting distance of Brooklyn, NY to be considered for this role. You will be required to be in the office 3 days a week. *

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