Accounts Payable Clerk

Essential Outcomes:

 Supplier Records:
 Create supplier records in Oracle Payables Application.
 Invoice Batching:
 Create invoice batches and enter into the Oracle Payables Application.
 Identify and match invoices to appropriate Oracle purchasing receipts, or purchase orders.
 Identify and match invoices to distributions.
 Communicate invoice status information.
 Research Oracle Payables Application vendor/supplier statements for suppliers and Metro personnel.
 Import Oracle Property Manager Application to Oracle Payables Application.
 Reissues stale-dated checks and processes management travel checks through the Oracle Payables Application.
 Processes check requests for employee reimbursements and customer refunds for the Business Enterprise Gateway Arch and Garage and Metrolink vending machine customers.
 Verifies PATHEOS charge account information and works with Grants Dept. Payment Batches/Payments (on check issuance day):
 Determines sense of urgency for payments and handles processing and conducting additional check runs.
 Generate Preliminary Payments and confirm Final Registers to complete the Oracle payment process.
 Creates electronic Positive Pay-ACH File and notifies Treasury Services of file availability.
 Works with the Director of Treasury Services and his/her staff with file confirmation.
 Copies physical checks for hand off to Treasury Services and/or Payroll.
 After each check run, match supporting documentation to the proper check voucher.
 Stop pays- Voids -Cancellations:
 Voids payments and cancels invoices. Contacts Cash Management Specialist and/or Director of Treasury Services to request stop payments.. Upon required approval, takes steps within Oracle to void payments or reissue checks.
 Places void check voucher back in the appropriate boxes for re-scan into Electronic Document Archive (EDA).
 Problem Solving and Other Duties:
 Assists with all incoming mail processes.
 Changes the time and date machines (during the absence of the clerk typist).
 Assists other Account Payables team members.
 Assists in resolving issues with the Invoice Aging report and other billing discrepancies.
 Works with cost center managers and purchasing departments to resolve issues with purchase orders, receipts and grant-related funding.
 Uses CAS Jr and Oracle systems to resolve billing/payment discrepancies.

Knowledge, Skills, & Abilities:

• Basic understanding of Microsoft Outlook, Excel and Word.
• Knowledge of Oracle Payables Application, CAS Jr, Oracle Property Manger Application and other related Oracle payment and invoice application programs.
• Knowledge of clerical, accounting and invoicing routines.
• Basic understanding of chart of accounts.
• Ability to perform accurate detailed work and detailed work instructions.
• Knowledge of clock hours and arithmetic functions.
• Knowledge of various office equipment; proficient in the use of a calculator.
• Must be adaptable and cooperative in a dynamic work environment.
• Must present neat and legible handwriting.
• Must possess excellent telephone manners and ability.

 
Education Experience:

Degree: High School degree or G.E.D. required Years: 1-3 years accounting payable experience
Field: Finance, business Field: Accounting, payroll, purchasing