Part-Time Admin Assistant

Office Administrator: *NOTARY REQUIRED* 

Essential Functions:

• Professionally administer all incoming calls and ensure that calls are redirected accordingly
• Ensure that customer, vendors and employees are handled in a professional and courteous manner
• Arrange travel and special events as directed by management
• Provide administrative support for the branch office/department to include assistance with bids and proposals, copier projects, mail handling, filing, office supply control and maintain office equipment
• Ensure that timesheets, expense reports and personnel related paperwork is entered and/or completed properly and forwarded to the appropriate department
• Track equipment usage on a weekly basis to ensure timely and accurate job costing
• Prepare ad hoc reports for branch and/regional personnel as needed
• Establish and maintain project, equipment/vehicle and administrative files
• Coordinate A/R and A/P functions for the branch as needed
• Serve as point of contact for new hire processing, medical surveillance and employee training
• Performs other duties as assigned or required

Knowledge/Skills/Abilities:

• High School Diploma or GED
• Two (2) years’ experience in an office setting
• Must be customer service driven and detailed oriented
• Able to work flexible hours as necessary
• Excellent organizational skills with ability to work with minimal direction, multi-task and meet deadlines
• Strong written and verbal communication skills
• Strong computer skills, including proficiency with Microsoft O365 suite
• Experience with CostPoint and/or OnBase a plus (looking forward, Oracle experience would also be beneficial)