Administrative Assistant with Reception Duties

Schell Bray PLLC is looking to hire an experienced administrative assistant for our Chapel Hill office. 

Applicant should have a high school diploma or GED certificate with at least 3 years of administrative and reception experience.  Applicant should consistently exhibit professional and pleasant demeanor, outstanding written and verbal communication skills, organizational and problem-solving skills, strong work ethic and attention to detail. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform clerical and administrative duties such as data entry, filing, photocopying, and scanning and faxing as requested
• Assist with attorneys’ timekeeping and billing
• Maintain the equipment (schedule service) as needed
• Exhibit proficiency in Adobe Acrobat and MS Office Suite to include Word, Excel, Outlook
• Order office supplies and run errands on behalf of the firm as needed
• Politely answer and direct phone calls
• Warmly greet and welcome clients and present a professional appearance
• Ensure tidiness and cleanliness of reception area, conference rooms, and kitchen/breakroom
• Maintain and update firm calendar and orchestrate reservations of conference rooms
• Schedule catered luncheons for approved firm events
• Sort and distribute incoming mail/packages and send mail/packages out
• Other clerical and administrative tasks as assigned

This is a full-time position Monday-Friday 8:30 a.m.-5:00 p.m.  Competitive compensation and benefits package includes two medical plan options, vision, dental, life, long-term care, short-term and long-term disability, 401k and profit sharing, and generous PTO.