Church Secretary

Principal Function

This part-time position is responsible for providing effective and efficient administrative support for the church and its ministries, including specific daily and weekly financial duties. This role will facilitate the flow of information and communication between the public and church staff, keep the daily functions of the church office running proficiently, and manage the resources needed for the ministries of the church to be successful.

This person will possess the desire to aid church staff in fulfilling their responsibilities and assist in their workload whenever possible.

General Description:

• Welcome all visitors and members with sensitivity to their needs in a Christian manner; receive all incoming communication with a pleasant and helpful phone presence; be able to take messages and forward them to the designated personnel clearly.

• Maintain confidentiality of sensitive information.

• Input specific daily and weekly financial data into the Quickbooks accounting program.

• Organize and file weekly checks, bills, and reports for the church records.

• Communicate with office staff regarding prayer requests and member care by maintaining up-to-date information on those who are sick or hospitalized.

• Maintain and communicate the church calendar for pastoral staff, including appointments, meetings, church events, and updates.

• Assist with the creation and posting of social media content as directed.

• Keep accurate and up-to-date records of church membership by supplying the church database with all current and relevant information.

• Assist in ordering church resources such as ministry literature, curriculum, and Bible studies; order office supplies and maintain and schedule needed maintenance for office equipment.

• Help prepare, print, and distribute church bulletins for each Sunday/Wednesday.

• Receive, store, and distribute mail/packages (may require lifting up to 25 pounds)

• Perform other assigned duties for the pastors and church leadership as needed.

Expected Proficiencies

• Computer skills with proficiency in Microsoft Office (Word, Excel, Publisher) and Google Calendar/Docs

• Possess a working knowledge, experience, or familiarity with Quickbooks program

• Ability to use and navigate the internet and online resources; have a working knowledge of social media and email systems.

• Experience with office settings and equipment, such as printers and copiers.

• Ability to learn and use Breeze Church Management Software and Adobe software programs.

• Have a high command of English composition and punctuation.

• Organizational skills to manage multiple tasks and communications.

Requirements

• High school graduate; minimum three to five years in an office environment or administrative support preferred.

• Employment experience in bookkeeping preferred.

• Demonstrates spiritual maturity, consistent growth in personal faith, and servant leadership; be an active local and like-minded church member.

• Detail-oriented with strong organizational and time management skills

• Pass a criminal background check.

Salary & Benefits

• Salary: Hourly wage, to be determined by qualifications and experience

• Benefits: Paid time off

• Schedule: Monday to Thursday(9am-2:00pm)

• Job Type: Part-time

• Pay: $18.04 - $21.72 per hour

• Expected hours: 20 per week

• The position is classified as part-time, supervisory, and hourly.

To apply, email your resume to jobs@pcbco.org