Facilities Operation Manager

Our Heavy/Ag/Mining Equipment Dealership Group has an opening for a Facilities Operations Manager to manage the day-to-day operations of custodial, grounds and building maintenance activities. Schedules, assigns, reviews, and supervises the work of all employees in Facilities Operations representing a variety of work skills necessary for the maintenance and repair of the Company's facilities, buildings, grounds, custodial and equipment; participates in the design, review, and planning of new construction and remodeling projects.

The Facility Operations Manager carries out operating policies and procedures with a focus in custodial, environmental, grounds and maintenance activities Provides direct management and supervision to personnel involved in the maintenance and repair of buildings and equipment; the care and cleaning of buildings and grounds; the operation of heating, air conditioning, and ventilating systems; plumbing and electrical systems; roofing, building envelope and interior maintenance of Company properties. Assists the Director of Strategic Sourcing with providing facilities and operational input on major/minor capital projects, new building design and on remodel-improvement projects, including working closely with engineers and architects in the specification development stages of these projects.

Responsibilities:

• Plans, organizes, maintains, and manages the operations and reliability of Company facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance.

• Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.

• Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include: RFPs, and contracts for custodial, grounds and maintenance related work to acquire trades and professional assistance; monitoring spending on project and cost account basis; recommending and implementing corrective spending plans; reviewing and authorizing purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving employee purchases; ensuring compliance with purchasing rules; and/or, performing other related activities.

• Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.

• Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.

• Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.

• Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.

• Directly manages the supervisory staff responsible for facility services and builds team to best support the Company as a whole.

• Responsible for department training, recognition, and performance management, provide feedback and approve evaluations working directly with each supervisor.

• Conducts and documents regular facilities inspections.

• Checks completed work by vendors and contractors.

• Recommends maintenance, mechanical, electrical, and facility design modifications.

• Forecasts, allocates, and supervises the financial and physical resources of facility management.

• Collect, analyze and manage environmental data gathered in the field.

• Perform risk and quality control assessments to determine environmental impact levels.

• Identify areas of inefficiency and unsustainable corporate environmental practices.

• Ensure compliance with local government and industry environmental regulations.

• Land assessments for industrial, commercial or residential sites for environmental impact if someone were to build on that site.

• Direct the use of specialized equipment to test soil, water and air of a construction area.

• Reclamation and disposal of air, water and land.

• Investigate, record and compile reports for environmental-related complaints.

Qualifications:

• 4 year degree required. BA or BS in Facilities Management, Environmental Studies, Facilities Operations preferred.

• 5+ years related experience

• Supervisory experience

• Great problem solving skills

• Knowledge of environmental regulations strongly preferred

• Ability to work out in the field

• Great time management skills

• Ability to communicate with all levels of the organization

• Ability to handle multiple projects at once

• Proficient in MS Word, Excel, PowerPoint, and other software as needed

• Must have and maintain a clean driving record

Travel:

• Up to 30% travel

Minimum Physical Requirements:

• Standing, sitting, walking, using hands, talking, hearing

• Working conditions may be indoor and/or outdoor.

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals.