Administrative Assistant

John P. Stopen Engineering, LLP is seeking an administrative assistant to join our successful, established engineering firm. The ideal candidate is ambitious, efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Founded in 1968, John P. Stopen Engineering, LLP provides structural and geotechnical engineering services for building and non-building structures. JPSLLP's clients include architects, developers, contractors, corporations, governmental agencies, and academic institutions. We have received over 30 awards for design excellence. Visit www.jpsllp.com for more information.

Job Responsibilities:

• Provide administrative support to ensure efficient office operations. Work closely with other administrative staff and supports other colleagues as needed.
• Maintain physical and digital filing systems and office libraries.
• Maintain business certifications and updates professional licensure records.
• Answer phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Respond to and organize emails and other digital queries and correspondence.
• Coordinate logistics for meetings, including room setup and catering.
• Use Microsoft Office software to create and edit documents, letters and reports.
• Operate and maintain office equipment, including printers, copiers, and fax machines (with support from IT as required).
• Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Present a positive and professional image for the organization.

Required Skills:

• Familiarity with standard office platforms, such as Microsoft Office
• Data management and entry skills, including the ability to maintain and improve filing systems
• Accurate record keeping
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Interpersonal skills, professional and courteous demeanor, excellent office, and phone etiquette.
• Ability to work well independently and in collaboration with others.
• Event planning and coordination

Education and Experience Requirements:

• High school diploma or equivalent, associate’s degree a plus
• Past administrative experience or tenure in an engineering office a plus

Work Hours and Salary:

• 40 hours per week. The office is generally open 8:00a until 5:00p
• 22$-26$ per hour depending on education and experience

Benefits:

• 8 paid holidays per year
• Medical Insurance,
• Available dental insurance (paid by employee),
• 401k/profit sharing
• Paid vacation and sick time