City Treasurer

CITY TREASURER 

DISTINGUISHING FEATURES OF THE POSITION: 

The incumbent of this class is responsible for the City’s Treasury. Work involves the independent maintaining of record and accounts in accordance with prescribed procedures and methods, the balancing of accounts, the disbursement of City funds.  Supervision is exercised over a staff of clerical employees. 

TYPICAL WORK ACTIVITIES: 

• Supervises and trains staff of three clerical employees
• Directs and oversees the Water / Sewer Billing, Collection and Enforcement procedures
  • including posting of meter readings, the pre-bill edit and audit processes, and review of the water/sewer account total differences
  • runs the billing calculation process and the validation of multiple accounting and audit reports
  • oversees the printing and mailing of water/sewer bills
  • schedules and oversees printing of delinquent notices, adds late fees to accounts
  • coordinates and runs the shutoff process
  • prepares listing of unpaid accounts for additional collection process
• Directs and oversees the Parking Ticket Collections process
• Directs and oversees the Parking kiosk Collections process
• Oversees collections of  water and sewer bills, parking tickets, property maintenance bills, garbage bag violations, avoidable alarms, NSFs, and miscellaneous deposits from departments
• Prepares and/or approves daily Treasurer’s Reports and prepares deposits
• Reconciles credit card and e-check payments
• Oversees and balances petty cash drawer
• Tracks and receives PILOT (payment in lieu of taxes) agreement income
• Develops departmental policies and procedures as needed
• Oversees record maintenance and filing systems
• Answers correspondence and inquiries
• Prepares annual department budget

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: 

• High attention detail when it comes to accuracy of numbers and data management
• Knowledge of accounting and financial principles and regular practices
• Knowledge of reporting procedures for accounting and finance
• Knowledge of supervisory principles and practices
• Ability to manage staff
• Skill in organizing work to ensure data integrity, data location, and to ensure financial reporting is accurate
• Ability to meet time sensitive billing cycle schedules and deadlines
• Ability to track work, monitor progress, and maintain timely actions
• Ability to check and review the work of others to ensure accuracy of work produced
• Ability to communicate verbally and in writing with diverse groups of people including co-workers, direct reports, managers, personnel from other city departments, vendors, contractors, customers, city residents and representatives from other government agencies
• Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet, and database at an acceptable rate of accuracy and speed;
• Physical condition commensurate with the duties of the position. 

MINIMUM QUALIFICATIONS:  Either:

(a)    graduation from a recognized college with an Associate’s Degree in Accounting, Public or Business Administration or allied field, five years of experience in financial billing, accounts receivable or auditing; and one year experience in supervisory position, or

(b)    (b) eight years of such equivalent combination of training and experience sufficient to indicate ability to do the work.