Childcare Supply Assistant

CAPITAL CFO+ LLC

Albany, NY

$50,000 Yearly
Medical , Paid Time Off , Retirement
Full-Time

Job Description

Benefits:

401(k)
Health insurance
Paid time off

Child Care Supply Assistant
Full Time, hybrid, Abany, NY based position

Job Summary

Early Care & Learning Council is looking for an organized, detail-oriented, customer service professional to join our team as an assistant on the Child Care Supply team. The right individual will have a passion for keeping our small team moving quickly and efficiently toward our goal of increasing the number of child cares in New York. If you enjoy creating and reiterating processes and helping others to do their best work as well, this will be a great position for you. The ideal candidate will have excellent communication skills, proficiency in office software, and the ability to multitask effectively. Lastly, the ideal candidate is passionate about the role that high-quality early childhood education plays in the lives of young children, their families, and the entire economy in New York and is looking for a way to make a positive impact on that goal.

Responsibilities

Answer phone calls and email inquiries from our partners and direct correspondence to other teammates as needed, providing excellent customer service
Utilize Microsoft Suite and other software applications to create and edit documents, spreadsheets, and presentations as needed
Prepare agendas and take notes at all team meetings, and file appropriate team activity documentation for our funders. Assist in other event planning and coordination as needed
Provide administrative support to several team directors, including managing calendar, scheduling meetings, and making travel arrangements
Create and maintain team project details and plans in project management system
Create subcontracts, purchase orders, and requests for check for all payments the team makes to subcontractors and correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project
Maintain electronic and physical filing systems, ensuring that documents are organized and easy to find
Collaborate with other assistants at ECLC to ensure efficient workflow
Assist with special projects and other duties as assigned

Qualifications

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
Excellent communication skills, both written and verbal
Familiarity with job scheduling and project coordination
High attention to detail and accuracy
Professional demeanor and ability to maintain confidentiality
Strong relationship builder
Passion for the well-being of children and the early childhood education system in our state
Proven experience in customer service, receptionist, or administrative assistant role
Professional demeanor and ability to maintain confidentiality