Executive Assistant

Talint's client, a management consulting firm providing innovative solutions and best practices to government organizations, is a fast growing, employee focused company.  Our client recently received the Best Places to Work in Greater Washington by the #WashingtonBusinessJournal.

Our client has an opening for an Executive Assistant. This person will provide administrative and executive support to the Office of the Assistant Secretary of the Navy, Financial Management and Comptroller.  The right candidate will have at least 4 years of EA/Office Manager experience, preferably at the Headquarters level and/or at the Pentagon.  Must have experience working in a complex customer environment, possess a flexible mindset, and is solution oriented.  Additionally, this person will need to have a DoD Secret clearance.  If you do not have an active clearance, you will not be considered for the role.  This role is onsite at the Pentagon.

Desired Skills and Experience:

• DoD Secret clearance;
• Bachelor’s degree is preferred, but not required;
• Must have 4 years of DoD Executive Assistant/Office Manager experience;
• Strong calendar management and meeting preparation skills;
• Experience with Electronic Task Management System (ETMS2) and Defense Travel System (DTS);
• Ability to synthesize information quickly and transform it into actionable reports;
• Strong critical thinking and analysis, planning, and problem-solving skills;
• Advanced verbal and written communication ability.

Why our client?

• Competitive total compensation and benefits package that includes health, retirement, and paid time off;
• Our client fosters an open-door policy between employees and leadership to ensure direct lines of communication;
• Incredible opportunities for advancement as they continue to grow;
• They understand the importance of striking a work/life balance and offers flexible schedules.

Responsibilities:

• Provide oversight, management, and support for administrative initiatives, including the development of Day Books for leadership.  These Day Books consist of read-ahead reports, correspondence action lists, meeting agendas, etc.
• Conduct executive management calendars by scheduling internal and external meetings, identifying all potential meeting conflicts, and engaging with the Chief of Staff to de-conflict any meetings and events.
• Schedule/coordinate meetings with OSD, SECNAV, UNSECNAV, ASNs, PDASNs CNO, VNCO, CMC, ACMC, other Navy and USMC offices, and other government personnel and contractors;
• Responsible for a wide range of administrative and executive support-related tasks involving clerical, administrative function, and research;
• Handle confidential information and communications;
• Have a full comprehension of the organization’s operation and procedures.