Accounts Payable Accounts Receivable Clerk

Responsibilities

AP  

1. Process outgoing payments in compliance with financial policies and procedures.
2. Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
3. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
4. Generate reports detailing accounts payables status.
5. Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks/ACH, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

AR  

1. Invoicing, Emailing Invoices to Various customers, Statements.
2. Answers customer inquiries about billing, security deposits, and other accounting related matters
3. Provides excellent customer service when interacting with customers.

Reception

1. Answer incoming phone calls and direct them to the appropriate person or department.
2. Perform general office duties such as filing, photocopying, and office supply ordering.

Vehicle Maintenance File

1. Responsible for maintaining and following up on our vehicle list. 
2. Making sure that all vehicles are being maintained, registered, inspected and insured properly. 
3. Responsible for reporting accidents to the insurance company.

Labor Hour Reporting

1. Assisting with labor hour reporting for OCIP, Certified Payroll and Jobs in Progress.

Insurance

1. Assisting new hires with Health & Dental insurance enrollment. As well as removing past hires from said insurance.
2. Efficient training will be provided for all items listed.

Rentals

1. Overseeing rental paperwork and processing of orders

Requirements and skills

1. Proven working experience as Accounts Payable Clerk
2. Solid understanding of basic bookkeeping and accounting payable principles
3. Proven ability to calculate, post and manage accounting figures and financial records.
4. Strong Data entry skills
5. Proficiency in English, Spanish and in MS Office
6. Strong organizational skills with the ability to multitask and prioritize tasks effectively