Administrative Assistant

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The Administrative Assistant will play a crucial role in supporting the daily operations of the agency by performing various administrative tasks, coordinating schedules, managing documentation, and providing exceptional customer service to clients and candidates.

Responsibilities:

1. Candidate Support: Serve as the primary point of contact for candidates, responding to inquiries via phone, email, and in-person meetings.

2. Scheduling: Coordinate and schedule interviews, meetings, and appointments for clients, candidates, and internal staff using scheduling software.

3. Document Management: Maintain accurate and up-to-date records of candidate information, including resumes, contracts, and correspondence.

4. Database Management: Enter new candidate data into the database, ensuring information is current and organized for easy retrieval.

5. Administrative Support: Assist with administrative tasks such as filing, scanning, and copying as needed.

6. Recruitment Assistance: Support the recruitment process by posting job openings, screening resumes, and conducting initial candidate assessments.

7. Onboarding Support: Assist with the onboarding process for new hires, including completing paperwork, conducting orientation sessions, and coordinating training schedules.

8.  Perform additional administrative tasks and projects as assigned by management to support the overall success of the agency.

Qualifications:

1. Education: High school diploma or equivalent required; associate or bachelor's degree preferred.

2. Experience: Prior experience in an administrative role, preferably in a fast-paced environment.

3. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with clients, candidates, and colleagues.

4. Organization: Strong organizational skills with the ability to multitask and prioritize workload effectively.

5. Attention to Detail: Keen attention to detail and accuracy in data entry and document management.

6. Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management software.

7. Customer Service: Customer-focused attitude with a commitment to providing exceptional service to clients and candidates.

8. Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.

9. Team Player: Collaborative attitude with a willingness to assist colleagues and contribute to the success of the team.

10. Professionalism: Maintain a professional demeanor and uphold confidentiality in all interactions and communications.

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.