Accounts Payable Specialist (part time)

General Summary

The Accounts Payable Specialist handles the day-to-day functions of Accounts Payable and acts as a key resource and Finance Team partner for monthly reporting, budget preparation, audit, research efforts, and special projects.

The vision for the future of Marble Collegiate Church includes an aligned focus for all ministry areas and Program Groups with the strategic directions that resulted from the 2022 Strategic Planning process. Each staff member at Marble is tasked with working to align their ministry with these strategic directions and build a growth and outreach plan that prioritizes these areas.

Reports to the Director of Human Resources and Administrative Manager for Finance

Principal Duties and Responsibilities

1. Reviews all submissions of invoices, payment requests, and bills for appropriate documentation approval and GL Account and department categorization and sets them up for approval and payment.
2. Reconciles the monthly business credit card bill and ensures all receipts have been submitted using current approved procedures.
3. Prepares payment documents for wires and ACH transfers, sending them to the Authorized Signer acting as Bank Liaison for bank submission and sets up check payments, when necessary, to be printed by an onsite Finance Team member, if not working onsite.
4. Responds to all vendor and employee inquiries regarding invoices and payments; assists with discrepancy reconciliation.
5. Partners with the Administrative Manager for Finance in preparing, maintaining, and sending reports, adjusts/corrects account categorizations at the request of the Executive Minister, supervisor or department heads and, as requested, reviews spreadsheets and reports for accuracy.
6. Assists in monthly closings, as requested by the supervisor.
7. Approves accounting system entries of Finance colleagues, as requested and assigned.
8. Pays regular contractors (i.e., choir, MediaCom) based on department requests on a bi-weekly basis to time with the payment of employees in the same areas.
9. Partners with the Finance and HR Assistant in processing bi-weekly payroll submissions not automatically entered and captured within ADP and backs up the Administrative Manager for Finance on reconciliation and entry of Salaries and Wages from the Central Office invoices.
10. Maintains orderly financial records online.
11. Performs other duties as assigned.

Specific Knowledge, Skills, Abilities, and Expectations

1. Certificate or Degree in Accounting required.
2. 3 years minimum related experience
3. Proficiency with NetSuite (report development skill a plus) and Microsoft Excel
4. High level of accuracy and attention to detail is required.
5. Facility in MS Office Suite; our lead systems are PC-based with Outlook as our email system.
6. Ability to act independently and as a member of a team.
7. Ability to prepare reports and correspondence.
8. Ability to prioritize multiple tasks.

Schedule and Logistics

The Accounts Payable Specialist can be a primarily remote position with flexible hours approved in advance by the supervisor provided all deadlines are met and they are available and responsive during business hours. Staff members are encouraged to plan ahead and keep communication lines open for a healthy work/life balance. Currently, the staff has a hybrid onsite and remote work model without designated offices. However, workspaces are available during the week as needed.

Compensation:

$40 per hour for an average of 10 hours per week (more in payroll weeks and when reconciling the monthly credit card).

How to Apply*: Please submit a cover letter and resume, through our ADP Career Center.

*People of all gender identities and sexual orientations, and members of all racial and ethnic groups, are encouraged to apply.

Marble Collegiate Church is on Fifth Avenue and 29th Street in New York City. An open and affirming community, Marble’s history dates to 1628 and has grown and progressed with New York City to develop a worldwide reputation.