Operations Support Specialist

The Operations Support Specialist (OSS) reports to the Operations Support Manager and assists the Operations Managers (OM) of the offices they are assigned with a wide range of administrative and office support activities to facilitate the efficient operations of those offices.

Primary Functions
o Finance:
• Assist OM’s with collecting Purchase Orders prior to mobilizations
• Support OM’s with getting updated Purchase Orders due to delay charges or
scope changes
• Assist OM’s with Account Receivable efforts as assigned
• Collaborates with OMs, Business Development, and Tech Services on the
Proposal finalization process as needed

o Travel:
• Makes travel arrangements for field employees within their assigned offices
• Assists with expense reports through Chrome River and fields questions from
assigned employees

o Administration:
• Serve as an administrative buffer between AST Operations and ATG support
service teams (HR, Safety, DOT, OPEX, IT) and the business service teams
(Finance, AP, AR)
• Assists with correspondence, organizes, and summarizes information, and helps
with various presentations and reports

Other Functions
o Supports Operations Managers in assigned office(s) in other activities such as:
• Work with Fleet services to manage and maintain administrative needs for
vehicles
• Order supplies needed for offices and secure equipment rentals for projects
• Act as a liaison to facility vendors (i.e., landlords, housekeeping, pest control,
etc.) scheduling facility maintenance including any repairs
• Prepares, ships, and tracks outgoing packages (including hazardous shipping)
• Lends administrative assistance on various projects as required
• Performs other duties as assigned

o Collaborates with OPEX support services to create, update, and improve standard
operating procedures for assigned office (s).
• Update and maintain databases including personnel training records
• Assists with the creation of process training
• Hosting assigned offices for OPEX workshops as needed

As required by applicable Pay Transparency laws, Alliance Technical Group provides a range of compensation for job postings within locations that have these requirements. 

Pay is based upon candidate experience and qualifications, as well as market and business considerations. The pay range for this hourly, non-exempt position is $23 - $25 per hour. 

This position is also eligible for Alliance Technical Group’s full benefits package and quarterly profit sharing bonus.