Contract Coordinator

Position Overview

The Contract Coordinator is responsible for creating and following contracts from start to finish
while providing administrative support to the General Manager and Production Teams.
Responsibilities include answering customer calls, intake of new lead, creating and setting up
new jobs, updating contract budgets, change orders and subcontract agreements. Reconciling
monthly credit card statements, sending weekly reports to production staff, punch lists, updating
various platforms, handling mortgage paperwork, invoicing and final payments.

Responsibilities
The Contract Coordinator will perform the following duties along with any additional duties as
assigned by management per business needs. These duties are not listed in any particular order
and are subject to change.

o Set up new jobs in DASH and Xactimate
o Prepare and track receipt of signed contracts
o Track all owner change orders including supplements. Ensure receipt of singed change
orders for all contract changes
o Produce subcontract agreements
o Process invoices in QuickBooks & DASH
o Prepare and distribute weekly job lists
o Prepare and distribute Job Cost Detail reports
o Assist with reconciling of Credit Card Statements
o Assist in maintaining accurate WIP reports with General Manager
o Follow up on collections when necessary
o Create and enter budgets
o Manage documentation in DASH

o Manage all aspects of mortgage company claims process

Performance Competencies

o Adaptability and flexibility
o Strategic and forward thinking, time management and organization skills
o Financial monitoring and analysis
o Teamwork and collaboration
o Interpersonal awareness and customer orientation
o Communicate effectively, orally and in writing
o Effectively use communicate devices and technology

Required Education and Experience
o Prefer 3 years of administrative support within a fast-paced construction/insurance
restoration or claims management environment

o Must have excellent data entry and mathematical skills
o Strong excel and other Microsoft applications are required; experience with Sage is a plus
o The chosen applicant must be able to work independently and handle multiple priorities
with a strong attention to detail
o Must be able to communicate financial information into sound business language

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Must possess the ability to read and comprehend detailed instructions, correspondence, and memos as well as write simple correspondence. Must also be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Must be proficient with the following: addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must also be able to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

NOTE: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, Frontline Insurance reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change.

I have carefully read and understand the contents of this job description. I understand the responsibilities and duties expected of me. I also understand that this job description does not constitute a contract of employment nor alter my status as an at will employee. I have the right to terminate my employment at any time and for any reason and READY5 Restoration has a similar right.

#LI-ONSITE