Project Administrator - PMO

• Managing resource timesheet submissions across PMO and IT Manager projects every week & responsible for time period closure.
• Maintain IT contract and IT contractor information, including on-boarding/off-boarding of project resources.
• Leverage eSHIFT to provide reporting on goods receipt deadline for PMO projects, PO liquidation status.
• Conduct monthly audits on PMO projects for PDM deliverables and other related project activities.
• Maintain monthly forecast sheet for projects and monitor for project variances.
• Monitor Power BI resource management dashboard for effective resource management across projects and report on over-allocation of resources.
• Provide 'Project Server' support and address issues with 'Project Server' and project plans when needed.
• Creating PMO projects financials report(Actuals, Spend type, Period based reports) and assisting the PMO management team on updating project portfolio dashboard.
• Co-ordinate changes to CAB calendar and run weekly project delivery review meetings. Circulate agenda prior to the meeting and notes after the meeting.
• Creation of project SharePoint site's when needed and provide administrator support. Customize and maintain PMO SharePoint site.

REQUIREMENTS

Work Experience

• 3 years experience in a project administrator role or other IT administrator role.
• An understanding of project management terminology and practices.
• Experience with project management/time reporting tools.

Competencies

• Experienced utilizing/configuring a project management/time management tool.
• Excellent organizational skills and time-management skills.
• Detail-oriented.
• Excellent communication skills.
• Procedural compliance and appropriate follow-up.
• Working knowledge of various Microsoft products (Project 2019 or Online, SharePoint, Excel, Word, PowerPoint, Visio and Power BI).
• Need Proficiency in SharePoint (configuring web pages with content, not just being able to upload documents), Project Server (2019 or Online), and managing KPI's/metrics and creating PMO portfolio performance reporting ( Power BI experience would be good ).

Value-Added Skills

• Knowledge of Systems Development Life Cycle (SDLC) and SaaS implementation.