Department Administrator

Brave Thinking Institute is looking for a Department Administrator. A proactive, enthusiastic, supportive member of the Institute who is growth-minded and driven to succeed.

In addition, they are a “Rockstar” detailed organizer who can track multiple projects at the same time.

Position Priorities and Focus:

• Day-to-day administrative support
• Calendarizing
• Data management
• Meeting agendas and note-taking
• Attend multiple planning and connection meetings throughout the week

Coordinate Project Planning Process

• Maintain project timelines and templates
• Project management setup and task fulfillment
• General department project tracking
• Build and maintain rosters
• Send communications to team members, vendors, and venues
• Share and track compliance with department SOPs
• Track attendee responses and update team members and forms accordingly
• Train new team members on communications system(s)
• Provide shipping addresses for Client Empowerment Kits, etc. to the fulfillment company
• Track all empowerment kits to ensure the arrival
• Follow up on any late/missing items; reship and/or process claims with the shipping company
• Support major Inventory cleanup/out (twice a year - if located in CA)

Remote Training Support

• Support on-site staff by coordinating staff meals, sending supplies, etc.
• Reserve and host Zoom meetings

On-site Event Support

• Assist at In-Person events: 1-2x per year
• Support on-site staff by ordering staff meals, maintaining office space, supporting the leadership team, etc.
• Other projects/planning as determined by the Event Director

Required Position Attributes:

• Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize, and respond to a myriad of requests.
• High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total accuracy.
• Self-motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal supervision.
• Growth-Focused: Demonstrates a strong interest in continual learning and growth and a desire to participate in ongoing institute transformational training.
• Goal-oriented: Laser-focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve objectives.
• Adaptable to Change
• Forward-Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in advance.
• Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in California.

Required Experience / Proficiency:

• 2+ years experience with administrative support within a work environment.
• Access to high-speed internet, dedicated and distraction-free workspace, and able to meet all requirements of this role while working remotely.
• Tech savvy with the ability to learn new software and systems quickly.
• Asana Project Management System (or similar + ability to learn immediately)
• Air Table experience a plus
• Event volunteer/paid experience is a plus.
• Google Apps - Drive, Docs, Sheets, Calendar
• Communication Tools - Zoom, Discord, Unity

Salary:

$45,000 per year

Benefits:

• PTO
• Medical
• Dental
• Vision
• 401
• 401K