Construction Coordinator

The following job description includes but is not limited to this list. All employees are expected to do what is necessary to ensure a happy client and a safe working environment.

POSITION SUMMARY:

Perform varied support services requiring proficiency in general office and organizational skills and knowledge of department operations. This position encompasses a variety of general office/clerical duties requiring general knowledge and application of maintaining and processing of employee, customer, and vendor information.

JOB DUTIES AND RESPONSIBILITIES:

This position provides a variety of services essential to servicing our clients, both internal and external. This service will include but is not limited to providing general administrative and clerical support to Project Managers, Purchasing Managers, Construction Superintendents, Estimators, and Office Managers.

ESSENTIAL FUNCTIONS:

· Pull weekly job budget reports from Sage. Print and save reports in an electronic job folder.

· Report percentage complete in key categories to the Senior Project Manager.

· Assist the Project Manager in the initial creation of Change Order Requests, as directed.

· Assist Purchasing Manager with sourcing materials, and writing Purchase Orders, along with other miscellaneous duties affiliated with procurement.

· Maintain up-to-date crew lists as reported by the Director of Field Operations – Construction.

· Manage purchase orders in Sage, which includes ensuring proper coding is used.

· Manage and maintain client/project information of job-specific electronic files.

· Submit job setup information to Accounting and create a corresponding electronic job file folder.

· Serve as a liaison between administration and production employees.

· Work with Estimating and Purchasing Depts to obtain approved submittals and required samples, as directed.

· Oversee close-out document submissions to clients upon project completion; ensure they are current and meet the client’s requirements.

· Coordinate all required municipality permits and upon project completion, work with municipalities to close out permits.

· Take and maintain minutes for Weekly Construction meetings.

· Create, manage, and maintain all Bluestake tickets and update as required.

· Manage and distribute approved project plans and updates to field team members.

· Create, manage, and distribute job books when a new job is awarded.

JOB QUALIFICATIONS:

· Minimum Education: High School, GED, or equivalent in combined experience and training.

· Bilingual in English/Spanish is preferred.

· Must be extremely organized, detail-oriented, and able to manage multiple projects simultaneously.

· Have a professional demeanor while handling administrative functions.

· Communicate effectively across all levels of the organization.

· The ability to organize, prioritize, and allocate workload for optimum efficiency.

· Ability to analyze and solve problems.

· Proficient in written and verbal communication.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands/fingers to handle or feel; reach with hands and arms; talk and hear; use keyboard, mouse, and monitor for extended periods. The employee frequently is required to stand and walk. The employee must regularly lift and/or move up to ten pounds and frequently lift and/or move up to twenty-five pounds.