Administrative Assistant (NYC Constructors)

Position Title: Administrative Assistant

Department: Human Resources

Status: Regular Full-Time – Non-Exempt

Summary/Objective:

The Administrative Assistant performs varied clerical functions and related general office duties that require the use of work methods and procedures in the area of personnel/payroll administration. These responsibilities may differ daily, depending on business demand.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage the day-to-day activities of the office.
• Receive and distribute incoming package/mail.
• Overseeing office supplies and maintenance.
• Provide support to the jobsites as required.
• Coordinate and manage all travel arrangements.
• Support senior leaders with daily activities as required.
• Enroll all employees in Traliant to take required training.
• Tracking of certifications.
• Setting up new employees in ADP
• Collecting and reconciling time as reported by the field.
• Maintaining employee personnel files with all required documents.
• Performing E-Verify of all employees.
• Preparing and packaging paychecks for distribution.
• Assis with Worker's Compensation administration.
• Other duties as assigned.

Minimum Qualifications:

• Proven experience as an HR Assistant, staff assistant, or relevant human resources/administrative position.
• Solid understanding of MS Office
• Sound judgment and problem-solving skills
• Customer-focused attitude, with high level of professionalism and discretion
• Detail-oriented and organized.
• Strong communication skills
• Prior payroll experience using ADP Workforce Now
• General knowledge of human resource programs, regulations and guidelines
• Knowledge and experience with administrative and clerical processes and procedures
• Strong computer, oral and written communication, and organizational skills
• Ability to manage competing priorities and meet deadlines.
• Ability to maintain confidentiality.

Additional Considerations:

• Degree in related field
• Experience with HRIS systems

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

DBM Global is an Equal Opportunity Employer with an Affirmative Action Plan.