Licensed Community Association Manager

Description

Licensed Community Association Manager - LCAM

Location: Properties are located in Ft. Lauderdale and Broward County

Hours: Full-Time, Onsite & Portfolio Properties

Salary: $70,000 (depending on experience)

Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a full-time Licensed Community Association Manager to become the newest member of our skilled, diverse, and dynamic team!

We are looking for someone who can take on a challenge while providing excellent customer service and professionalism.

At Next Generation Management Services, we offer the support, training, and resources needed to not only make you successful but also help you progress both personally and professionally.

We offer continuing education credits, training seminars, and much more. Our belief in teamwork, communication, technology, and strong leadership will advance your career and take you to the next level. Come join our all-star team and apply now! Qualified candidates will receive an email to schedule an in-person interview.

Please make sure to read, understand, and agree to the job responsibilities, qualifications, schedules, property locations, and salary expectations before applying for this position:

• Experience: Minimum of 3 years prior experience as a Licensed Community Association Manager for a Condominium Association.

• License: Active Community Association Management License in the State of Florida is required. Please do not apply if you do not have an active CAM License in the State of Florida.

• Schedule: Monday through Friday 9:00 AM - 6:00 PM (with a one-hour lunch). Please be aware that this schedule does not include property emergencies to which this position is required to attend/respond (both during and after normal business hours and weekends). This position will include onsite management at one of our Ft. Lauderdale properties 3 days a week. The remaining two days will be managing portfolio properties that are all located in Broward County. The portfolio properties will be managed from the Next Generation Management Corporate office in West Sunrise.

• Compensation: $70,000 annually (depending on experience).

• PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays. Vacation PTO hours increase over time.

Responsibilities
• Conduct physical routine inspections/walkthroughs of properties on a schedule
• Properly document any discrepancies/hazards and/or liabilities found on the properties i.e., take photos, inspect reports, create work orders, etc.
• Conflict resolution, problem-solving to find effective solutions for a variety of potential issues, and follow-up
• Supervise maintenance and manage the performance of staff. Will assist with the recruitment, hiring, and training process for personnel for each property, as well as supervise payroll
• Manage all work orders, and tasks and follow up with the maintenance team to ensure all items are completed in a timely manner
• Contact and negotiate with contractors and obtain bids
• Make sure that all repairs and projects stay within the Association's budget
• Handle, address, and be proactive regarding the safety of the Association - Examples include being able to identify potential problems before they become hazardous and monitoring criminal activity or unruly residents/guests
• Investigate complaints, disturbances, and violations made within the community
• Violation enforcement -Ensure the association is in line with the governing documents
• Attend and prepare agenda and notices for Board of Directors meetings
• Prepare and take meeting minutes and post them on the association website
• Notice budget workshops and work with The Board of Directors to develop a viable and financially responsible final proposed budget
• Maintaining and organizing Association records
• Assist residents with work orders or other service-related requests
• Track insurance renewals and ensure that the Board of Directors has insurance renewals proposed timely
• Follow up with the Board of Directors requests and act as a liaison between residents and the Board of Directors
• Assist and coordinate with the Board of Directors by directing them in community operations to comply with condominium laws and Florida statute requirements
• Customer service such as answering phones, speaking directly to owners, vendors, etc., and being able to assist them as needed, email correspondence
• Diligently overseeing Association bank accounts and investments
• Methodically monitor and enforce contract terms, billings, reconciliations, assessment collections, and other charges
• Must be able to perform all property management-related duties, responsibilities, and tasks as well as administrative duties
• Attend monthly Board of Directors meetings, as well as Budget and Annual Meetings, of the assigned Association per management contract
• Be available if and when an Association emergency arises (both during and after normal business hours and weekends)
• The manager will do administrative work in the office and will visit, inspect properties, and discuss issues with the Board
• Must read and understand the association's governing documents and rules and regulations
• Must submit a detailed managers' report every month
• Must process associations' invoices (A/P) on time

Qualifications
• Minimum of 3 years experience with Condominiums and Homeowners Associations
• Working knowledge of property regulations and Florida Statutes
• Understanding of financial and accounting principles
• Understanding of marketing and customer service principles
• Working knowledge of budgets and financial statements
• Working knowledge of contracts and agreements
• Working knowledge of building and grounds maintenance
• Proficiency in Microsoft Office
• Experience in Cinc Systems and/or Avid-Strong Room is a plus
• Effective use of daily/monthly calendar
• High school diploma, GED, or equivalent required
• A strong leader, self-starter, self-directed, and team player
• Energetic, cooperative, and have a sense of urgency
• Work in a fast-paced environment and be comfortable multi-tasking
• Ability to build successful work relationships and networking skills
• Ability to act proactively, independently, and with minimal supervision
• Ability to manage staff members
• Strong working knowledge of customer service principles and practices
• Strong organization and time management skills
• Must be detail-oriented
• Excellent prioritizing skills
• Must have good attendance and be punctual
• Must be professional in appearance and demeanor
• Must have exemplary time management skills
• Must be technologically savvy
• Must have strong written and verbal communication skills
• Experience in AP/AR
• Valid Driver's License and reliable vehicle
• Knowledge of Chapter 718/720 Florida Statutes