Payroll and Job Costing Specialist

Overview: As a Payroll and Job Costing Specialist, you will play a pivotal role in managing the end-to-end payroll process and job costing analysis, ensuring the accurate and timely processing a of payroll activities and budget adherence for job costing to maintain profitability. The successful candidate must demonstrate strong business acumen. This position requires a high level of organizational and analytical skills, data management, attention to detail, and the ability to work collaboratively with cross functional teams. Reports directly to CFO

Payroll:

• Prepare, process, review and run payroll cycles weekly and biweekly.
• Works within the following ERP modules: Time Keeping, Personnel Scheduling, Payroll, Benefits Administration. Job Costing.
• Ensures the integrity of payroll data by accurately calculating and ensuring proper time and rate accounting for all employees.
• Track, verify, adjust authorized hours.
• Compares budgeted versus actual hours.
• Checking and managing timesheets for accuracy.
• Ensures PTO is accurately calculated and applied.
• Allocates payroll hours into the right job sites.
• Address payroll-related inquiries and discrepancies promptly and effectively.
• Stay informed about changes in labor laws, tax regulations, and other factors affecting payroll processing.
• Ensure accuracy and compliance with relevant regulations.
• Resolves payroll tax related discrepancies with appropriate agencies.
• Collaborate with the Operations and HR teams to reconcile payroll-related accounts and resolve any discrepancies.
• Coordinate with HR and other departments to gather and verify employee data, including new hires, terminations, salary changes, and benefits deductions.
• Collaborate with HR on benefits administration.
• Collaborate with Finance/Accounting teams for payroll related entries.
• Organizing paper checks for distribution.
• Processing wage garnishments.
• Process quarterly payroll reports.
• Process W2 and year-end payroll related activities.
• Assists in month-end, quarterly and year-end closes.
• Maintaining accurate records and producing payroll reports. Create and maintain payroll SOP’s.

Job Costing:

• Cost Analysis: Analyze costs associated with labor, and other direct costs for each job.
• Budget Monitoring: Monitor job budgets to ensure adherence to financial targets and identify areas of potential cost overrun.
• Variance Analysis: Identify and investigate discrepancies between budgeted and actual costs, providing explanations and preparing reports for management.
• Collaboration: Work closely with cross-functional teams to gather relevant cost data and enhance accuracy of job costing procedures and systems.
• Financial Reporting: Prepare regular reports on project costs, including forecasts, variance analysis, and profitability assessments.

Team Collaboration:

Work closely with cross-functional teams, HR, Sales, Operations and Accounting to achieve common company goals and objectives.

Process Improvement:

Continuously review and enhance financial processes for efficiency and accuracy.

Implement best practices to streamline payroll and job costing procedures.

Skills required:

Payroll administration

Job costing

Budgeting

Financial analysis

Attention to detail

Time Management

Strong analytical skills

Reporting

Software proficiency

Communication and collaboration skills