Project Coordinator

Responsibilities:

• Research in order to prepare agency Applications and Forms (what is required from each AHJ, hard copy/electronic);

• Coordinate with clients and/or owners to obtain signatures on Apps, fee checks, warranty deeds, HOA documents, legal documents (and any items required by agencies);

• Coordinate with consultants for their plans, reports and documents required by each agency submittal;

• Create DRAFT Submittal folders so that documents/reports/plans can be added/copied to at time of submittal;

• Prepare submittal cover letters and/or resubmittal letters; due diligence

• Submit/upload/deliver submittal to each agency per the requirements of that agency; update permit log

• Check with agencies on the status of review;

• Provide clients/owners and consultants, the Submittal or Response Letter with a Sharefile link of the full “Submitted Package” for their records;

• Save all Comment letters and emailed comments received from agencies and provide to clients;

• Obtain and save Approval letters, stamped approved Plans, and Permits and distribute to clients

• Research and prepare permit applications; coordinate signatures and fees with clients

• Finalize submittal packages to ensure accuracy, submit to various agencies; send submittal notifications

• Keep up with changing agency processes and requirements

• Download, save, distribute approvals, permits, stamped plans; update permit trackers

• Track submittals, send follow ups, keep clients informed of any changes

• Cover Receptionist desk as needed - answer phones, schedule conference rooms

Skills and Abilities:

• Proficient in MS Excel, Word, Outlook

• Highly organized, detail oriented

• Able to manage multiple tasks and meet deadlines

• Must work well in a team environment

Qualifications:

• BA/BS + None or demonstrated equivalency of experience and/or education

• Experience and knowledge with Microsoft Office Suite; Excel, Outlook, PowerPoint

• Experience with construction and engineering document controls

• Experience with gathering and submitting updates to a project database

• Valid Florida Driver’s License and reliable vehicle

• 1-3 years of experience in land development, project management (residential or commercial) related experience preferred.

• Land development and construction experience preferred