Administrative Assistant Receptionist

Job Responsibilities:

·       Assist with budgeting, invoicing, expense reporting, and other financial tasks for the CFO and the Accounting Department.

·       Organize and maintain files, records, and databases for the CFO and the Accounting Department.

·       Keep facilities agreements up to date (e.g. inspections, maintenance schedules).

·       Front Desk/Receptionist

·       Perform general accounting and bookkeeping duties

·       Resource for other executives (e.g. travel, meetings, special projects etc.)

·       Perform related duties as assigned

Education and Experience:

·       Minimum 2-3 years of experience as an Administrative Assistant or similar role.

·       Related training certifications/courses as an Administrative Professional, Project Management desirable

Skills and Abilities:

·       Expert time management skills to handle multiple tasks and deadlines. Strong problem-solving skills.

·       Accurate with numbers and detail-oriented - QuickBooks Knowledge

·       Must be able to work extended days/hours during floral industry peak seasons.

·       Team-player who communicates effectively across all levels of the organization to complete projects.

·       A solid work ethic, self-motivated, proactive, and can excel in a fast-paced environment.

·       Intermediate proficiency with Microsoft Office Suite, Google Suite and other relevant software.

·       Strong interpersonal and communication skills (both verbal and written)

·       Bilingual English/ Spanish strongly preferred.

·       Knowledge of accounting principles and practices is preferred.

Compensation and Benefits:

·       Fair and reasonable: commensurate with experience

·       Benefits package include:

o    Medical, Dental and Vision Insurance within 30 days of employment

o    401(k) matching after 90 days of employment

o    Paid time off benefits

o    Access to paid training classes to develop your professional skill set