Office Manager - Job ID 75986

Job Summary

This position provides professional administrative office management support for the Office of Justice Programs (OJP).  The incumbent performs administrative office management functions of purchasing, personnel, payroll, printing, records management, asset management, facilities and space management, technology and communications, risk management and health and safety information. The incumbent may also conduct special studies and draft reports on the results; and provides advice and input to management in developing administrative office policy and procedure. The incumbent also provides administrative support to the Executive Director of the Office of Justice Programs.

Qualifications

Minimum Qualifications

• Accounting or accounts payable skills sufficient to reconcile accounts; review and analyze differences between invoices, receipts, and purchase orders, and assess needs based on data affecting the account.
• Document and records management sufficient to maintain electronic or paper files for efficient organization, retrieval of information and compliance with state and federal retention guidelines.
• Math skills sufficient to maintain complete and accurate financial records and balancing and resolving discrepancies in areas like determining eligibility, level of benefits and/or payroll.
• Skill in word processing sufficient to use Microsoft Office Suite software to type, format letters, memos, reports, minutes of meetings, etc.
• Data entry skill sufficient to enter data in specific databases or tracking systems and maintain accurate records and reports.
• Developing and implementing administrative program policies, procedures, and service standards in cooperation with management.

Preferred Qualifications

• Familiarity with SWIFT accounting system.
• Familiarity with E-Grants.
• Knowledge of SWIFT asset management.
• Ability to prioritize and complete tasks; recognize problems and evaluate possible solutions.
• Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1) criminal history

2) reference check

Application Details

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Megan Lund at megan.lund@state.mn.us .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at megan.lund@state.mn.us.

About Public Safety Dept 

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being