Admissions Associate

DEPARTMENT: ADMISSIONS

POSITION TITLE: Admissions Associate

SUPERVISION BY: V.P. Admissions and Marketing

DAYS/HOURS OF JOB: 40 hours/week

GENERAL DESCRIPTION OF POSITION:

The Admissions Associate is responsible for supporting Admissions and Marketing and acts as the key liaison in administering these activities. This position works closely with the VP of Admissions/Marketing and Director of Admissions to promote awareness of Chapel Haven, draft and deliver CHSC’s key messages to parents and the general public and educate and assist prospective families through the admissions and enrollment process. In addition, the Admissions Associate is responsible for training and educating other members of the team and CHSC staff on Admissions and Marketing processes and tasks. Provide some assistance with managing social media.

ESSENTIAL RESPONSIBILITIES OF POSITION:

• Support all phases of the admissions application and enrollment process for applicants, which includes managing required paperwork, providing organizational and logistics support for open houses, and general support for other admissions related activities.
• Oversees conference registration, schedules, vendor and representatives at local, state, and national conferences and transition fairs. Assess events to determine alignment with stated attendance goals and recommendations for improvement/future attendance. Participate in Chapel Haven outreach recruitment activities, which includes vending and representing Chapel Haven at local, state, and national conferences and transition fairs
• Assisting the VP of Admissions and Marketing with eblasts and social media.
• Coordinate and oversee special marketing events to proactively increase awareness of Chapel Haven Schleifer Center.
• Under the direction of the Director of Admissions and Marketing, co-manage intakes of potential Chapel Haven candidates which includes, (1) managing staff and family communications related to the schedule and paperwork for sample days and week visits; (2) assist with creating an intake summary for visiting students; (3) completing initial arrival-day assessments with week visit students; (4) maintain admissions statistics using RenWeb, Admissions Data and admissions staff calendar events.
• Organize Chapel Haven open houses & new student orientations, which includes tracking registrants, producing name tags, arranging refreshments, coordinating staff, parent & student ambassador participation, creating and maintaining PowerPoint presentations for overviews and breakout sessions.
• Manage and maintain edits to RenWeb inquiry and application systems, including online applications and procedural checklists as well as attending RenWeb trainings to learn about new systems and updates.
• Respond to telephone and e-mail inquiries as needed regarding admissions, applications and enrollment policies and procedures.
• Update and maintain weekly visit and acceptance packets for all programs.
• Maintain and assist with updates for admissions brochure and order tchotchkes.
• Analyze data and provide reports and recommendations to management as required.

MINIMUM EDUCATION REQUIREMENTS:

• Bachelor’s degree preferred with 2 – 4 years related admissions and marketing and/or public relations experience.

MINIMUM EXPERIENCE REQUIRED:

• Outstanding oral, written communication skills.
• Experience with Microsoft Office, Excel and PowerPoint.
• Experience working with social media in the nonprofit sector is desirable
• Must be able to multitask with superior attention to detail.
• Solid organizational skills and the ability to meet deadlines.
• Ability to function either independently or as an active team member.
• Ability to manage sensitive and confidential information.
• Experience with Special Education programs desirable
• Flexible to travel to attend conferences and special events with possible evening and weekends as needed.
• Experience in graphics and design is desirable
• Ability to lift 25+ lbs.