Administrative Executive Assistant

We are seeking an Administrative Executive Assistant to join our Performing Arts after-school and summer program team! You will provide high-level administrative support for the Creative and Administrative directors of our company.

Job Location: Mott Haven, NY

Responsibilities:

• Provide high-level administrative support to both Creative and Administrative executives.
• Manage executive calendars, including scheduling meetings, and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for executive review.
• Assist in organizing and coordinating events, conferences, and meetings.
• Handle sensitive and confidential information with discretion.
• File paperwork for HRA/OCFS
• Perform general office management tasks such as answering phones, managing email correspondence, and maintaining office supplies.
• Receive visitors and parents
• Train and supervise lower-level clerical staff
• Maintain and order supplies
• Assistance with payroll

Requirements:

• Proven experience as an executive assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Minimum Bachelors degree preferred
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Bilingual proficiency (desired but not required).
• Experience in Human Resources Administration (HRA) and/or Office of Children and Family Services (OCFS) funding (a plus).
• Familiarity with afterschool/daycare programs (a plus).

Hours and pay are flexible and open to negotiation.