Procurement Professional

JOB DESCRIPTION:-

The position description is below for this temporary position. The Purchasing Department will provide training for a candidate with purchasing experience who is eager to learn.

• Facilitate county procurement activities, including, but not limited to, the preparation of Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualification (RFQ), and Requests for Information (RFI) documents using knowledge of industry trends, state and county regulations, and county policies and procedures.
• Collaborate with county agencies to prepare ITBs, RFPs, RFQs, and RFIs, and lead stakeholders in developing procurement timelines and activities.
• Review agency-created specifications and evaluation criteria. 
• Conduct pre-bid and pre-proposal conferences.  Respond to vendor and stakeholder inquiries, and manage the drafting and posting of addenda and clarifications.  Address questions and concerns. 
• Identify project stakeholders and serve as project liaison for contracts and competitive procurements between county agency representatives, the public and interested vendors. 
• Conduct bid and proposal openings by logging bids, creating bid tabulation sheets, and performing an initial analysis of responsiveness and deficiencies.  Create bid numbers, physical files, and electronic files. 
• Collaborate and maintain contact with agency representatives, providing bid opening results and recommendations, and supporting the creation of resolution and summary documents. Draft and redline documents and contracts.
• Serve as point of contact on projects.
• Schedule and manage virtual and in-person meetings. 
• Support vendor outreach and supplier diversity initiatives. 
• Participate in workshops, webinars, training, and other professional development opportunities as identified with supervisor. 
• Maintain regular and predictable attendance.
• These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

MAJOR WORKER CHARACTERISTICS:

• Purchasing certification is preferred such as NIGP-CPP Certified Procurement Professional, Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (C.P.M ), Certified Federal Contract Manager (CFCM), Accredited Purchasing Practitioner (A.P.P.), or Certified Public Procurement Officer (CPPO).
• Knowledge of government competitive procurement including RFP/ITB/RFI processes.
• budgeting; public relations; office practices and procedures; agency policy and procedures.
• Skilled in computers (MS Word, Excel, and Power Point); office equipment operations.
• Ability to understand practical field of study; use statistical analysis; complete routine forms; maintain accurate records; plan and manage virtual meetings, professionally written communication, prepare and deliver speeches before specialized audiences and general public; work independently and with County stakeholders; answer routine telephone inquiries from the public; handle sensitive inquiries from and contacts with executive leadership, elected officials, and the vendor community.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Associates degree in public administration, paralegal studies, business administration, or a related field and three (3) years of experience in purchasing-related activities; or any equivalent combination of training and experience