Operations Administrator

MATSYS, Inc. is seeking an Operations Administrator to join its team of high-performing engineers, machinists, and technicians at its Sterling, VA facility. If you are looking to join a rapidly growing company that offers a dynamic, fast-paced, solution-driven research/prototyping/manufacturing work environment, MATSYS is the place for you!

MATSYS offers: 80% employer paid premiums on medical, dental, and vision benefits; employer paid short and long-term disability; employer paid group term life insurance; employer contribution to your 401k; paid time off and paid holidays; paid parental leave; employee assistance program; and employer sponsored supplemental term life insurance. We offer competitive pay that is commensurate with experience and skillset.

This position is responsible for ensuring the efficient and effective operation of our two campuses through operational efficiency, effective communications, and effective planning. The successful candidate will have the opportunity to learn, contribute, and grow in meaningful ways in this position that offers insight into numerous operational areas within the company, with the opportunity for growth in a number of fields.

Description

Business Operations

• Maintains document control standards and procedures
• Makes recommendations for improvements to business processes and data
• Creates dashboards for senior leadership review
• Special projects related to business process improvement
• Other business operations duties, as assigned

Project and Contract Support

• Provides contract and program management support
• Supports proposal activities (manage proposal submission process)
• Monitors performance metrics
• Other project support duties, as assigned

Human Resources

• Assists with management of the Human Resource Information System (Bamboo HR)

• Assists with employee recruitment efforts by attending career fairs, conducting outreach to community organizations, and building relationships with partners in order to generate a qualified candidate stream
• Employee event management
• Monitors performance metrics
• Other HR duties, as assigned

Accounting

• Manages the expense report process, including expense report verification and reconciliation with timecards and other related documentation
• Facilitates the payment of vendors via credit card, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies (internally and externally)
• Manages the credit card reconciliation process
• Verifies employee timecard entries against PTO requests and other documentation
• Other accounting duties, as assigned

Marketing

• Executes marketing and branding strategy
• Copywrites and edits marketing literature, including social media
• Gathers and tracks marketing metrics
• Assists in the organizing/attendance of promotional events and marketing campaigns
• Completes basic design work
• Assists with product photography
• Other marketing duties, as assigned

Office Administration

• Greets clients, visitors, and guests and manages visitor sign-in procedures
• Performs general clerical duties
• Manages office vendors

• Manages the shipping and receiving process
• Other office administration duties, as assigned

Required

• Associate’s Degree in business administration, operations management, or a closely related field
• 5+ years of closely-related work experience with progressively greater responsibility (administration, operations, marketing, etc.)
• Strong background in the use of MS office, basic design software
• Prior strong experience in copywriting/editing
• Strong experience in coordinating activities across departments

Preferred

• Bachelor’s Degree (or equivalent combination of education and experience) in business administration, operations management, or a closely related field
• 7+ years of closely-related work experience with progressively greater responsibility (administration, operations, marketing, etc.)
• Prior experience reconciling financial data
• Prior experience representing a company at networking events
• Prior experience assisting marketing, HR, business operations, and/or accounting functions
• Prior successful experience implementing new systems and processes

Competencies                                                                                                                

• Commitment to maintaining confidentiality is critical
• Leadership & Team Impact: Accountability, team player commitment, strategic thinking
• Service Delivery: Excellent communication skills, interpersonal skills & professionalism, the ability to anticipate and respond to needs, openness to change, attitude of continual improvement
• General job knowledge: Computer literacy and data management skills, attention to detail, financial literacy, good understanding of marketing principles
• Autonomy, Judgment & Decision-Making: Prioritization & time management skills, creativity & critical problem-solving
• Commitment to MATSYS core values and ideals:

• • Safety: Safety is at the forefront of our decision-making. We hold each other responsible to ensure the health and safety of our team at all times.
  • Quality: We stake our reputation on our impeccable standards. We provide the utmost quality in everything that we do and deliver above expectations, both as individuals and as a team.
  • Integrity: We are accountable, transparent, and act with respect and in the best interests of our customers, communities, and employees.
  • Teamwork: Good ideas come from everyone and great ideas come from us working together.
  • Impact: We are responsive and effect positive and ground-breaking change, delivering excellence every step of the way.

About MATSYS Inc.

MATSYS is an innovator in the development of new and revolutionary materials, technologies and processes for the DoD and commercial industries. Its experienced, multidisciplinary team excels at solving problems ranging from the development of the next generation of powder-based materials and powder flow systems to advanced prototyping and manufacturing of specialty components of the next-generation alloys. MATSYS prides itself on its dynamic team, its ability to push boundaries and the commitment of its employees to excellence, innovation and teamwork.

MATSYS is an equal opportunity employer (EEO). All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

MATSYS uses E-Verify to verify right-to-work.

MATSYS is a Drug-Free Workplace. Candidates are required to pass a pre-employment background investigation and drug test prior following receipt of a conditional job offer.