Bookkeeper

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years.  Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration.  At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service.  Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package!

Job Purpose:

Responsible for recording, tracking and maintaining company financial transactions.  This includes billing, accounts receivable, accounts payable and depositing funds using accounting software.   

Essential Job Duties:

Accounts Receivables Functions:

• Complete monthly invoicing for departments (involves running reports, extracting data, creating, reviewing and sending invoices).
• Receive and apply payments and credits using accounting system.
• Prepare, post and file bank deposits.
• Manage auto-pay, including setting up clients in banking platform and pulling funds to satisfy invoices.
• Send monthly reminders to clients by email or phone to collect payment for past due invoices.
• Communicate with clients regarding account balance questions.

Accounts Payable Functions:

• Record, pay and file bills timely.
• Communicate with vendors regarding questions or discrepancies.

Other:

• Monitor and record bank transactions.
• Upload check and ACH transactions to Positive Pay and review exceptions.
• Maintain W-9 records.
• Keep company President apprised of financial standing, communicate unusual financial activity or problems that may arise and attend regular bookkeeping meetings.
• Performs other related financial duties as assigned. 

Qualifications:

Education:  Associates degree required, preferably in accounting, finance, business or related field.

Experience: Previous bookkeeping or financial experience and proficient in QuickBooks and Microsoft Office

Skills:

• Knowledge of bookkeeping principles;
• Excellent math and accounting skills;
• High degree of accuracy and attention to detail;
• Strong organizational skills;
• Strong verbal and written communication skills.

Employee Benefits:

This position has the possibility of part-time with limited, part-time benefits or full-time with full-time benefits.  Full-time benefits include the following:

• Employer funded health insurance benefits
• Group sponsored dental insurance
• Employer paid vision insurance for employee, spouse & dependents
• Employer paid life, short-term disability and long term disability insurance
• Employer funded Health Savings Account (HSA)
• Employer funded Health Reimbursement Arrangement (HRA)
• Flexible spending account benefits
• Up to 5 weeks vacation leave
• Paid sick leave
• Holiday pay
• 401(k) retirement plan benefits including matching employer contributions
• Performance bonuses
• Flex schedules 
• Hybrid (2 days remote and 2 days in-office).  Must be able to travel to the office 2-3 days a week or as needeed.

You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at www.mcgregoreba.com/careers.