Specialist, Sales Support

TITLE: Specialist, Sales Support
REPORTS TO: VP of Sales
LOCATED: New York, NY - hybrid
STATUS: Exempt

JOB OVERVIEW: This position will provide administrative support to the sales department, on behalf of International Cosmetics & Perfumes (ICP) and its brands.  This role would be ideal for a detail oriented, organized, and self-motivated professional who can thrive in a fast-paced environment.  Candidate should be technically savvy and proactive, and able to multi-task, organize, and prioritize under firm deadlines. This person will also promote and maintain the intrinsic company culture that fosters the firm’s core values of: Transparency, Recognition, Accountability and Communication. 
 
CORE RESPONSIBILITIES 

• Serves as the anchor to the sales department by providing essential support throughout day-to-day operational activities
• Manages Sales budget to ensure fiscal responsibility in partnership with VP of Sales and handles all invoicing for the department 
• Develops agendas and recaps for retailer meetings under the VP of Sales guidance  
• Inputs and maintains project tasks into WRIKE 
• Manages semi-monthly National Sales Call, including scheduling, collecting agenda items, distributing agenda, drafting, and distributing meeting recap 
• Updates staffing analysis report monthly utilizing advanced Excel  
• Record keeping, Field Team Status Updates 
• Manages calendars and sets up meeting
• Gatekeeper for community Sales Drive
• Ad hoc corporate sales tasks and projects as needed 
• Embodies the firm’s vision to inspire our clients through beauty innovations and the narrative of luxury while championing company practices and culture 
• Seeks to promote and cultivate the company and brand awareness with external partners 

 
REQUIREMENTS 

• A college degree and 2+ year relevant experience, including internship experience 
• Excellent technical skills including strong MS Word, Excel, PowerPoint; and the ability to quickly master and adapt to other software / platforms 
• Exceptional client service skills including utilizing a positive, friendly, outgoing approach with all contacts 
• Superior attention to detail and follow-through 
• Highly organized; Able to successfully prioritize and manage multiple projects, while maintaining accuracy and meeting deadlines  
• Strong verbal and written communication skills, including drafting business correspondence 
• Ability to build relationships, including interacting with all levels of internal and external associates 
• Flexibility and initiative; be a team-player who is also resourceful and able to work independently 

Compensation includes competitive salary, subsidized health benefits, generous PTO schedule and 401K plan.

ICP is an Equal Opportunity Employer. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

 

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