Event Coordinator

Yew Dell Inc

Crestwood, KY

$17 to $18 Hourly
Part-Time

Job Description

Position Description: The Event Coordinator, under the direction of the Guest Services Manager, is responsible for scheduling and managing facility rentals and will be the primary contact for guests to rent facilities at Yew Dell Botanical Gardens. Working with the Guest Services Manager, the Event Coordinator will schedule and coordinate with wedding parties and event rentals. The Event Coordinator is part of a team providing an outstanding experience to our guests.

Responsibilities:

Manage external rental inquiries and available rental dates
Record rental contracts and summaries including financial information and provide to the Guest Services and Rental Manager
Manage all aspects of wedding rentals after the 30 day walk-through
Act as the primary contact during a facility rental through the event set up and break down, coordinating with other staff as needed
Check facilities prior, during and after events to assure correct set up, cleanliness and completion of the storage of event materials
Work with and give guidance to event staff
Assist with Guest services including café and bar service
Be present during rental set up and rentals when needed and at Yew Dell events when appropriate
Assist Guest Services and Rental Manager with rental and Yew Dell events
Make recommendations to increase customer satisfaction and event improvements while maintaining Yew Dell’s policies
Ensure that all event policies are followed
Other duties as assigned

Qualifications/Requirements:

Associates Degree or equivalent work experience
Self-motivated
Ability to lift 50 pounds and the willingness to “roll up sleeves” to get the job done
Exceptional guest relations and customer service skills
Ability to work in an organized and efficient manner
Detail oriented with commitment to accuracy
Excellent computer skills including Microsoft Office products including Word and Excel
Commitment to furthering the goals of Yew Dell Botanical Gardens through creative and energetic support of the institution
Excellent communication skills
A positive attitude with staff, volunteers and visitors
Must be willing to work non-standard hours including weekend and evening hours

Company Description

Yew Dell Botanical Gardens is an internationally-recognized center of gardening, plants and education, all offered in a stunning site of significant historical importance. Originally the home, gardens and commercial nursery of the late Theodore Klein and his family, Yew Dell Botanical Gardens now offers the public exceptional display gardens, an ambitious slate of education programs and community events, ongoing garden plant research, woodland trails and event rental opportunities.

Almost immediately following Klein’s death in 1998, development pressures began to threaten the property, which had been zoned industrial. Recognizing the unique attributes of Yew Dell, a board of community volunteers raised the funds to purchase the property, and then began the longer term plan to restore Yew Dell and share its treasures with the public. The unique nature of the property was further recognized by The Garden Conservancy, a national non-profit dedicated to saving America’s most unique gardens. The Conservancy named Yew Dell a Preservation Project, at the time one of only nine such projects in the nation. In 2010 Yew Dell was added to the National Register of Historic Places.

Why Work Here?

Join our amazing team in an internationally-recognized center of gardening while working in a beautiful historic setting.

Yew Dell Botanical Gardens is an internationally-recognized center of gardening, plants and education, all offered in a stunning site of significant historical importance. Originally the home, gardens and commercial nursery of the late Theodore Klein and his family, Yew Dell Botanical Gardens now offers the public exceptional display gardens, an ambitious slate of education programs and community events, ongoing garden plant research, woodland trails and event rental opportunities. Almost immediately following Klein’s death in 1998, development pressures began to threaten the property, which had been zoned industrial. Recognizing the unique attributes of Yew Dell, a board of community volunteers raised the funds to purchase the property, and then began the longer term plan to restore Yew Dell and share its treasures with the public. The unique nature of the property was further recognized by The Garden Conservancy, a national non-profit dedicated to saving America’s most unique gardens. The Conservancy named Yew Dell a Preservation Project, at the time one of only nine such projects in the nation. In 2010 Yew Dell was added to the National Register of Historic Places.