Administrative Assistant IV

Job Title: Administrative Assistant IV
Location: Austin, TX – 100% Onsite – Local candidates only
Period: 04/22/2024 to 04/21/2025 – Potential to convert for right candidate.
Hours/Week: 40 hours
Rate: $35-$40/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2

Scope of Services:

The Administrative Assistant IV provides high-level administrative support to director-level management within the organization. This position requires advanced experience in coordinating office services functions, supervising clerical staff, managing budgets, overseeing records management, and executing special projects. The role involves preparing agendas, coordinating meeting arrangements, composing correspondence, greeting visitors, managing incoming phone calls, and conducting special studies to provide recommendations. The ideal candidate will possess excellent office and communication skills and be capable of working with minimal supervision.

Role, Responsibilities, and Deliverables:

• Coordinate travel arrangements and manage expenses for director-level management.
• Greet and direct visitors, organize team events, and provide logistical support for meetings.
• Assist in creating presentations, taking meeting minutes, and handling various administrative tasks as assigned.
• Support special projects and initiatives as directed by management.
• Experience:
• Bachelor's degree preferred but not required.
• Minimum of two years of relevant experience in administrative support roles.
• Proficiency in Microsoft Suite applications, particularly Word, Excel, and PowerPoint.
• Experience managing projects and graphic design skills are highly desirable.
• Strong attention to detail and exceptional oral and written communication skills are essential for this role.

Experience

• Bachelor's degree preferred but not required.
• Minimum of two years of relevant experience in administrative support roles.
• Proficiency in Microsoft Suite applications, particularly Word, Excel, and PowerPoint.
• Experience managing projects and graphic design skills are highly desirable.
• Strong attention to detail and exceptional oral and written communication skills are essential for this role.