Legal Assistant/Paralegal

LeBlanc & Young, a small Portland estate planning & probate law firm, is seeking a Legal Assistant and/or Paralegal.  The potential for growth and long-term employment is high, and if you have been seeking to work in a collegial atmosphere where you can help people and their families, please apply to work with us.

Position is full-time, 37.5 hours per week.  Partial remote work available.  Pay commensurate with experience, along with competitive benefits package including paid vacation, health insurance, dental insurance, 401(k), parking and profit sharing.

Essential Duties and Responsibilities (include, but are not limited to):

·         Provide administrative and legal support to, and work closely with, attorneys and staff.

·         Build relationships with the firm’s large client base, their advisors and families; respond to questions and requests for information; answering phones and responding to inquiries.

·         Triage new client intake and gather appropriate information.

·         Prepare and assemble documents and related information.

·         Prepare final legal documents for signature.

·         Draft legal documents and correspondence with the goal of conserving attorney time; careful proofreading, researching, reviewing, collecting, and analyzing information.

·         Initiate oral and written communications, including routine correspondence and emails.

·         Organize client meetings; plan and schedule appointments; maintain attorney and office calendars.

·         Maintain and organize electronic filing systems and physical files.

·         Follow up on delegated assignments; use independent judgment and discern when to act and when to refer matters to an attorney.

·         Assist with generating client invoices by entering daily time and organizing and disseminating invoices.

·         Maintain client confidence by keeping client/attorney information confidential.

Qualifications:

·         Bachelor’s degree strongly preferred.

·         At least 1 year of experience as an administrative assistant and/or legal secretary in a fast-paced environment.

·         Strong organizational and multi-tasking skills, tact, diplomacy, and a positive can-do attitude.

·         Must be able to work efficiently independently with little supervision including analysis and problem-solving as needed.

·         Ability to listen, adapt and follow direction.

·         Proficiency in Word, Outlook, and Microsoft Office Suite; must be comfortable learning other software programs as needed.

·         Display a high level of professionalism and warm demeanor and have the ability to interact positively and sensitively with clients and staff from varying backgrounds and personal circumstances.

·         Knowledge of standard office practices.

·         Proficiency with the English language including the meaning and spelling of words, rules of composition, and grammar.

·         Strong writing skills and reading comprehension.

·         Ability to use standard office equipment such as computers, copy/fax machines, multi-line telephones, printers, etc.