Business Development Administrative Assistant

Join the ITM Group: Your Gateway to a Thriving Career in Federal Contracting

Are you ready to take the leap into the dynamic world of federal government contracts? International Trade Management Group (ITM Group) is on the lookout for a proactive, detail-oriented individual to spearhead our federal contract pipeline development and proposal initiatives. This is more than a job—it’s an excellent starting point for your corporate career journey, collaborating with executive and director-level leaders and specialists in business development and proposal crafting.

What We Offer:

• A chance to shape the future of a growing small federal contracting business.
• Direct involvement in high-level strategic decisions, working alongside executive and directorial leadership.
• A collaborative, innovative environment where your ideas for process improvement are valued.
• A role that is integral to the success of our business development and proposal efforts.
• A unique profit-share/commission structure per contract won.

Your Role:

• Analyze and Organize: Dive deep into government contracting opportunities, evaluating and organizing them into a strategic pipeline.
• Craft and Contribute: Assist in crafting compelling proposals, playing a pivotal role from initial go/no-go decisions to final submission.
• Collaborate and Create: Work closely with both internal teams and subcontractors, ensuring seamless communication and content gathering.
• Innovate and Improve: Take charge of internal projects, from enhancing lead generation processes to developing a comprehensive capabilities library.
• Reflect and Refine: Lead after-action reports and lessons learned sessions, driving continuous improvement in our proposal processes.

Duties & Responsibilities:

• Carry out the development process for the contract pipeline.
• Engage in the proposal development stages, from initial decision-making to content organization, composition, collection, and final submission.
• Create, monitor, evaluate, and address data requests both within the team and with external partners.
• Provide support in business growth and capture management activities.
• Determine and relay the necessary resources for crafting proposals and capability documents.
• Gather, organize, and tailor responses or formulate new ones to align with the requirements of prospective collaborators, official agreements, RFIs, and RFPs. Consistently refresh and manage the repository of proposal documents.
• Aid in formulating winning strategies and unique selling points during creative brainstorming.
• Facilitate the review of past projects and compile feedback by conducting interviews with team members to identify effective or ineffective tactics, offering suggestions for enhancement.
• Keep proposal verbiage, case studies, CVs, and records of past work up to date and well-tracked.
• Examine final proposals to verify compliance with all stipulations and requirements.
• Design and organize proposal segments, including the creation or conceptualization of visuals, to improve readability.
• Take part in color team review sessions to refine and sculpt the proposal content throughout its lifecycle.
• Craft presentations that highlight key services or are tailored for major clients.
• Enhance marketing endeavors by composing and contributing to articles, research papers, and additional promotional materials.
• Produce content and simple visuals for particular proposals.
• Design and refresh proposal templates and sustain a comprehensive log of proposals through SharePoint.
• Organize and uphold the proposal agenda and timeline, construct compliance frameworks, aid in authoring and refining content, and maintain alignment with the overarching proposal themes.
• Excel in collaboration as part of a multidisciplinary team

Who You Are:

• A team player with at least three (3) years of experience in a collaborative environment, preferably in federal contracting.
• Someone with a keen eye for detail and a passion for organization.
• A self-starter who thrives in fast-paced settings and can handle ad hoc requests with finesse.
• An excellent communicator, capable of producing elegant, well-written content under sometimes tight deadlines.
• Proficient with Microsoft 365/Office suite of software

If you’re eager to embark on a journey that promises professional growth and a chance to make a significant impact, we’d love to hear from you. Apply now and start your journey with ITM Group, where your career is our mission.

ITM Group is a SBA certified 8(a) and HUBZone small business and strongly encourages qualified candidates residing in HUBZone areas to apply.  To see if you live in a qualified HUBZone, check your address at: https://maps.certify.sba.gov/hubzone/map#center=38.917578,-77.046101&zoom=12