Executive Assistant

As an Executive Assistant, you will play a key role in enhancing the efficiency and effectiveness of our executives. The successful candidate will be responsible for managing executive schedules, coordinating meetings and events, handling confidential information, and facilitating smooth communication within the organization. This position requires a proactive and detail-oriented individual with excellent organizational and communication skills.

Responsibilities:

• Calendar and Schedule Management: Efficiently manage the executive's calendar, schedule appointments, and coordinate meetings, both internally and externally, to optimize time management.
• Meeting Support: Prepare meeting agendas, attend, and take minutes at meetings, and follow up on action items to ensure accountability.
• Office Organization: Maintain a well-organized office environment, including managing office supplies, equipment, and ensuring a clean and orderly workspace.
• Visitor Reception: Greet and assist visitors, clients, and employees, ensuring a positive and professional first impression.
• Office Maintenance: Oversee the maintenance of office equipment and liaise with vendors for repairs and servicing.
• Employee Engagement: Collaborate with various departments to create and manage engagement initiatives, including team-building activities, recognition programs, and events that promote a sense of belonging and purpose.
• Onboarding and Orientation: Ensure new employees are introduced to the company culture and values during the onboarding process, helping them integrate seamlessly into the organization.
• Culture Advocacy: Serve as an ambassador for the company culture, ensuring it is communicated consistently and is reflected in everyday activities and decisions.
• Communication: Facilitate open communication channels that allow employees to provide feedback, voice concerns, and make suggestions that contribute to the enhancement of the workplace culture.
• Recruitment Support: Assist with job postings, applicant tracking, and resume screening. Schedule interviews and communicate with candidates. 
• Onboarding and Orientation: Coordinate new hire orientations and assist in the onboarding process. Facilitate training and introduction programs.
• Compliance and Policies: Assist to ensure compliance with employment laws and company policies. Assist in policy dissemination and enforcement.
• Employee Relations: Act as a point of contact for employee inquiries and concerns. Assist in resolving basic employee relations issues.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and ability to handle sensitive information.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Education:

• Bachelor’s degree preferred.