Administrative Assistant III

Job ID: 33227414

Title: Administrative Assistant III

Duration: 6 Months

Location: New York, NY – (Hybrid-90% Onsite, 10% Remote)

Summary

· Seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.

· Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.

Responsibilities

· Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

· Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.

· Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed.

· Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.

· Communicate Firm policies/procedures to officers and associates regarding client entertainment.

· Manage general office needs such as ordering supplies and mail distribution as requested.

· At least 3 years of experience in financial accounting or equivalent preferred, but not required.

· Basic to intermediate knowledge of financial accounting and reporting

· Bachelor’s degree in accounting, finance or equivalent preferred, but not required.

· Extensive experience with Concur.

· Minimum three years' experience as an administrative assistant in the finance industry preferred.

· Knowledgeable of Microsoft Office applications, especially Outlook, Word, and Excel

· Excellent verbal communication and telephone skills

· Detail-oriented, personable with a consistent positive attitude.

· Ability to work in a team environment and handle multiple tasks with little or no supervision.

· Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

· Utilizes good judgment and discretion, maintains the highest level of confidentiality.