Administrative Assistant

Description/Job Summary

Description/Job Summary

Where You Will Work:

Sigma Science, Inc. (Sigma) is a New Mexico-based, small business that provides comprehensive engineering and technology services to federal and commercial clients. We solve our client's most demanding challenges by hiring best-in-class leaders and employees, and partnering with trusted companies, industry leaders, and universities.

Since 1996, we have delivered technical expertise and innovative solutions to complex problems across the national security enterprise, with a focus on the nuclear industry. The key to our success is our people. Join our dynamic team as we provide industry recognized experts in a wide variety of technical fields including nuclear surety & safety, information technology & cybersecurity, mission assurance, nuclear security & non-proliferation, and environmental management.

This position is located in Washington DC at the Department of Energy/National Nuclear Security Administration Forrestal Building with standard Monday thru Friday Operating Hours.

What You Will Do:

The person in this position will use their analytical skills to facilitate the management of unclassified, controlled, and classified (workflow management, approvals, responses, storage, tracking, accountability, etc.). Duties to include, but not limited to:

• Developing, maintaining, and updating Standard Operating Procedures and other guidance documents.
• Serve as the primary interface with the NNSA Client Task Monitor and on-site contracting team.
• Lead weekly staff meetings, training, and performance feedback sessions.
• Track and monitor team performance including development of lessons learned and process improvement initiatives.

Other duties include:

• Analyzing and processing all incoming mail, packages, and documents requiring Administrator or Secretarial signature, to include internal and external requirements.
• Reviewing and analyzing incoming documents to determine action required, and appropriate offices for response/review.
• Assigning due dates and establishing suspense files as appropriate to monitor correspondence.
• Tracking, handling, processing, and packaging of classified, controlled, and unclassified documents according to all relevant DOE/NNSA Requirements and Federal regulations.
• Support Interagency Collaboration Processing and Tracking of Correspondence
• Document reproduction, packaging, and transmittal, and related support.
• Records and file management according to all Federal records guidelines and requirements, to include proper disposal according to security requirements.
• Support Conference Management for the Nuclear Security Enterprise
• Support Internal Communications Tasks

What You Need (Minimum Requirements)

• High School Diploma or G.E.D.
• Minimum fifteen (10) years' of relevant operational, analytical and/or administrative experience
• Active DoD Top Secret or DOE Q clearance
• Excellent, demonstrable technical writing and editing skills
• Proven Track record of leading teams of administrative support analyst staff
• Strong interpersonal communication and customer service skills
• Good presentation and research skills
• Proficiency in MS Office applications
• Relevant experience working in a government, DOE, or military office. Experience working in an Executive Secretariate preferred.
• U.S. Citizenship required.
• Candidates considered for hire, after receiving an offer, must pass a federal background and federal drug test before beginning their work assignment. Refusal to submit to drug testing or not passing the drug test will result in disqualification of further employment consideration.

Preferred:

• College Degree - AAS or BS degree
• DOE/NNSA Program Office Experience

Benefits and Salary:

• $75-105k depending on experience
• 10 holidays and 15 days of PTO
• Medical, dental, and vision
• FSA, HSA, and 401K
• STD, LTD, and AD&D
• Supplemental Voluntary Insurance Options and EAP
• Tuition Reimbursement and Professional Development
• Profit Sharing and Incentive Bonuses