Administrative Associate

ADMINISTRATIVE ASSOCIATE PART-TIME

Who We Are

WAYB never stops raising the bar on family products that are safer, healthier, and responsibly made. With thoughtful design and materials, we reinvent on-the-go gear to be better for families and the planet - way better. We carry out this mission by supporting and celebrating our people, from those who sew, to those who sell, and everyone in between. As one of Inc. Magazine's Best Workplaces of 2022, we're looking to add a new member to our growing family – join us!

** This is a in-person part-time role in Nevada**

What You'll Do

Working directly with the CEO and Director of HR, the Admin Associate will play a crucial role in maintaining the day to day operations within the offices and remotely, including, but not limited to:

• Field packages and deliveries, maintain inbound and outbound mail and all related post office duties
• Scan and distribute mail on a daily basis - scan mail to corresponding department drive and mail out required mail as needed
• Manage inventory for all centralized items such as equipment, mailings, swag items and more by working closely with HR
• Manage office supplies and inventory, and place orders when necessary
• Support event planning, meeting scheduling, and team event coordination as needed
• Maintain daily office upkeep including un/loading dishwasher, plant care, maintaining cleanliness of common areas, etc.
• Support CEO with day to day operational items and projects as an assistance when needed
• Support CEO in all building related items such as maintenance, utilities, renewals, services, buildout, etc by streamlining and creating a single source of information
• Assist with new office build-outs as needed
• Troubleshoot issues related to the office or general operations on an as-needed basis
• Organize and coordinate travel itineraries, accommodations, and other related arrangements as requested
• Other duties and responsibilities as assigned

Who You Are

• You're friendly and professional, you always make a great first impression and represent WAYB in the best light
• You're efficient and effective in carrying out a wide range of duties
• You have strong attention to detail with ability to keep track of minute details without compromising efficiency or effectiveness
• You're a self-starter with the ability to identify problems and figure out a solution with minimal guidance
• You're quick on your feet! When problems arise, you pitch in and reliably produce solutions with speed
• You're never satisfied with the status quo and are a natural problem solver
• You're a collaborative team player willing to take on other duties to support your team
• You're hard-working with a "no task is too small" attitude
• You're mission-driven and ready to be part of a company that's working to put people and planet first.

What You'll Need

• Bachelor's degree required
• U.S Citizenship or authorization to work in the U.S. without sponsorship required
• 3 to 5 years administrative support experience
• Basic knowledge of operating systems (e.g., Windows or macOS) and familiarity with software like Microsoft Office Suite (Word, Excel, PowerPoint)
• Start-up experience a plus

Where We Are

This position is a part-time position required onsite at our office in Nevada. This role may require some travel from time to time to effectively carry out the duties and responsibilities of the role.

WAYB, Inc. ("WAYB") is an equal opportunity employer and makes employment decisions on the basis of merit. WAYB's policy prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. It also prohibits discrimination based on a perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.