Director Of Facilities

POSITION TITLE: Director of Facilities

DEPARTMENT: Facilities

REPORTS TO: Director of Finance and Operations

FLSA CLASSIFICATION: Exempt

SUPERVISORY RESPONSIBILITIES: Yes

Job Summary:

The Director of Facilities is responsible for creating and maintaining a positive and proactive approach to all aspects of Lowell's facilities. The Director of Facilities will plan, lead, direct, develop, and coordinate the people, policies, and activities related to Lowell's Facilities. The ideal candidate will have a proven history of commercial facilities management, will lead a diverse team of maintenance professionals, and will ensure legal compliance while implementing the School's mission.

Duties/Responsibilities:

Physical Plant Management

• Overseeing all aspects of life safety and security systems to ensure proper operation;
• Developing and monitoring preventative maintenance programs for, all mechanical, electrical, and plumbing systems; HVAC, boilers, and chillers; fire suppression systems; elevators and lifts; vehicles; roofing and drainage systems; and building envelopes;
• Planning, implementation, and management of recurring maintenance needs related to the buildings, including but not limited to paint, flooring, lighting, windows, doors, furniture, fixtures, etc.;
• Managing renovation and remodeling projects as needed; obtaining bids, securing contracts, and building timelines for successful on-time completion of construction and repair projects;
• Scheduling and successfully completing all required inspections, including but not limited to HVAC, boilers, elevators, fire suppression and alarm systems, emergency generators, fire extinguishers, swimming pool, DC Water, and OSSE;
• Teaching of skills and techniques to direct reports.

Campus Management

• Managing all grounds maintenance, including landscape, playgrounds, driveway, parking lots, sidewalks, and a natural spring;
• Maintaining buses in peak working condition.
• Maintaining equipment and tools in peak working condition.

Strategic planning

• Developing and implementing a long-term plan for proactive facilities management;
• Improving operational efficiencies while reducing risks;
• Complying with all required codes, permits, and inspections, including but not limited to fire safety, swimming pool, elevator, boilers, and vehicles.

Communication

• Coordinating with other school departments to ensure smooth, non-invasive implementation of facilities projects;

• Communicating timely and effectively with Lowell's on-campus community and with Lowell's neighbors, regarding facilities activities;

• Giving and receiving productive feedback;
• Being actively involved with industry associations and peers.

Administrative Leadership

• Supervising and scheduling housekeeping, maintenance, facilities, and transportation staffs to guarantee prompt, high-quality service;
• Collaborating with other school departments to coordinate and manage internal events and after-hours facility rentals, and staffing for setup, breakdown, and cleaning;
• Budgeting for the facilities department and control of facilities expenses throughout the year;
• Managing all invoices for services and utilities to ensure on-time payment;
• Monitoring of utility usage and implementation of energy saving initiatives;
• Timely and accurate reporting of energy usage data in the Energy Star Portfolio Management/BEPS system;
• Attending and participating in school activities to show positive support for employees and the School
• Maintaining records of inspections, projects, logs, and daily workflow;
• Managing the workflow and assignments of the facilities and housekeeping teams. Responding in a timely and organized manner to work requests;
• Supervising and evaluating facilities and housekeeping team members;
• Overseeing 24/7 facilities support, as needed;

Required Skills/Abilities:

• Knowledge of and experience with EPA, OSHA, and ADA regulations and the ability to interpret and implement relevant procedures;
• Ability to communicate clearly and concisely, verbally and in writing;
• Excellent organizational skills, attention to detail, and time management skills;
• Ability to handle difficult and stressful situations with critical thinking and professional composure;
• Ability to implement policies and procedures;
• Ability to analyze, organize, and prioritize work accurately while meeting multiple deadlines;
• Maintain confidentiality of all school information;
• Ability to safely and properly use standard tools and speciality equipment.

Education and Experience:

• Advanced training in a field related to engineering or facilities management;
• Skill in mechanical, electrical, and plumbing systems, HVAC systems, building controls, and security and access systems;
• Knowledge of major building systems, preventative maintenance procedures, and expected life cycles;
• Knowledge of best-practices in school cleanliness to help maintain a healthy environment for children, faculty, and staff;
• Commercial driver's license;
• Proven leadership skills in a diverse environment;

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer;
• Must have manual coordination; use of hands to finger, handle, or feel; hand/foot/eye coordination;
• Must be able to hear and speak to exchange information; to see and be able to distinguish between colors, including close vision, and ability to adjust focus; to read materials and operate equipment; to stand, walk, and reach with hands and arms for extended periods of time;
• Must be able to access and navigate every area the organization's facilities, which may require
• climbing, balancing, stooping, bending, kneeling, crouching, crawling, twisting, turning, sitting, or lying down;
• Must be able to lift, pull, push, haul, or drag items weighing up to 50 pounds, unassisted;
• Must be willing to work in inclement weather; in environments with adverse conditions such as dirt, dust, pollen, odors, wetness, humidity, fumes, extreme temperatures, noise, machinery vibrations, and pathogenic substances.
• Must be able to tolerate the occasional noisy indoor work environments; to tolerate temperature fluctuations throughout the school campus, indoors and out; to work with frequent interruptions;
• Workflow and schedule must accommodate the schedules of others;
• Variable hours, including evenings and weekends.

Candidates interested in applying should email a cover letter, resume, and 2 to 3 letters of reference to the attention of Chris Ginter, Director of Finance and Operations, at hr_office@lowellschool.org. Please include the position title in the subject line.

Lowell School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other status protected under local or federal laws.

Reasonable accommodations may be made to enable individuals with disabilities to perform a certain duty of the job