Accounting Specialist

WARE is one of the nation’s largest and most expansive boiler rental and service companies. A family-owned business founded in 1952, WARE has experienced continual growth for 70 years. The company culture strongly rooted in service, growth, and generosity sets it apart, with these core values serving as the foundation of the company’s success.

Steam power plays a significant role in the daily operations of many large economic sectors, such as health care, education, food and petrochemical among others, poising WARE for expansive growth for years to come.

WARE is seeking a detail-oriented Accounting Specialist to join our growing team. The successful candidate will be an integral player in the smooth functioning of our business, providing financial, clerical, and administrative support in our accounting department.

Responsibilities

Serve as credit card point-person for WARE Employees

• Set up new cards
• Investigate card issues (i.e., card declined)
• Request replacement cards and increase card limits
• Complete and submit dispute forms
• Match invoices to PO’s and electronically file; follow up on non-matching issues
• Download transactions weekly and code to General Ledger accounts
• Match receipts to transactions and invoices to MasterCard transaction list
• Enter and post matching invoices into SAGE Accounting System
• Email employees requesting verification/receipts for unknown charges
• Maintain list of missing PO invoices for transactions and missing credit card receipts
• Contact vendors for missing invoices, and follow-up as needed
• Reclass entries for MC transactions that come in after transactions are posted

Accounting Tasks

• Complete and send vendors applicable tax-exempt forms
• Process and mail tax forms not requiring payment
• Set up new online accounts for tax payments in new states
• Perform month-end procedures and run end-of-month reports
• Perform Account Reconciliation
• Assist in processing Year End 1099’s
• Backup for Accounting Clerk (keep AP inbox clean, make necessary payments)
• Maintain late-payables spreadsheet for Visa

• Associate's Degree in Accounting or Finance
• Proficiency in Microsoft Excel & Word
• Excellent attention to detail and accuracy in financial transactions
• Superb communication skills
• Ability to establish priorities, maintaining quality and timely completion of work
• Self-starter with ability to quickly pivot and adapt as unexpected situations arise
• Ability to handle confidential and business sensitive information
• Overall comfortability with navigating through multiple windows, screens and/or programs simultaneously
• Ability to maintain composure and positive attitude in stressful situations

Details

• Full-time, salary position, $55,000-$65,000
• Christmas bonus
• Paid vacation and holidays
• Health, dental, vision and disability insurance
• Opportunity for profit sharing
• 401(k) with company match